Production Scheduler

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As Production Scheduler at Black Kite Studios, you will be a key part of our production team. Reporting directly to the Production Operations Manager, you will work closely with the Production team to ensure that all our VFX projects are appropriately scheduled and resourced with the correct and best talent for each project. You will collaborate with all Heads of Department (including Production, 2D, CG and Technology) to ensure that all projects have the team and resources that they need to deliver world-class VFX work on time and on budget.

This is a great opportunity to join a growing studio where you will quickly build your experience of VFX production, schedules and workflows.

Responsibilities

• Work with the Production Team to schedule and resource all VFX projects, ensuring we have the right team for the right job always.
• Work with the Production Operations Manager and Head of Production to proactively solve resources challenges, working with Producers to manage their needs.
• Actively communicate schedule changes / artist availability to make sure we maximise artist utilisation.
• Build strong relationships with the Production & Creative teams.
• Proactively source new freelance talent.
• Ensure CETA is accurately maintained at all time.
• Monitor holiday requests for all artists, seeking necessary approvals.
• Support the DOIL allocation process.
• Build strong relationships with all freelance talent and keep on top of availability.
• Ensure that all freelance contracts are correct and approved before sending and signed / returned in a timely manner and before any freelancer begins work with us.
• Onboard new freelance talent making sure they have all they need and are able to be productive and correctly utilised from day one.
• Work closely with Technology to ensure that all artists have the kit they need to work effectively.
• Ensure that all Producers have the suites / rooms they need for client sessions, liaising with Technology as needed.
• Monitor license usage / needs.
• Liaise with Technology to ensure our technology and facilities requirements are communicated and planned for.

Why YOU?

• Previous experience in Scheduling or Resourcing is preferred, but not essential.
• Experience working with CETA or other scheduling software preferable but not essential.
• You are highly organised and are an excellent problem solver.
• You have the ability to quickly gather and retain information and make informed decisions.
• You are a confident decision maker.
• You are a skilled negotiator and understand diplomacy.
• You are a great multi-tasker, able to balance priorities effectively.
• You have excellent communication skills – both verbal and written & are confident dealing with people of all levels of seniority.
• You enjoy working in a fast paced, constantly evolving environment.
• You have the ability to apply critical thinking and creative problem solving to complex challenges in a dynamic environment.

Your Manager

Production Operations Manager

Key Relationships

• Head of Production
• The Black Kite Creative Team
• The Black Kite Production Team

Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Movies, Videos, and Sound