Production Coordinator

Opus; United Kingdom; Hybrid; GBP 60,000 - 80,000; Full time

Job description

Job Title: Production Coordinator

Group/Team: Production & Creative (London)

Reports to: Director, Production & Creative

Location: Hybrid (London)

Employment Type: Full Time

Travel Requirements: Up to 30% annually

WHO WE ARE

Opus Agency is a future-forward full-service Global Events Agency with over 325 team members in the United States and the United Kingdom. As we look ahead to 2025 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.

Our Production team plays a critical role in this vision, partnering with world-shaping brands like Amazon, Microsoft, Google, and Salesforce. As a Production Coordinator, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.

WHAT WE ARE LOOKING FOR

We are searching for a Production Coordinator to join our team based in London. This position will be responsible for assisting with project workflow, providing support for the projects during pre-production and at the live events. This role assists the vast network of Production Contractors and with the operational aspects of Production at Opus to ensure the department is aligned with Opus Best Practices.

Successful candidates will be able to creatively and quickly resolve issues, be an effective team member, and provide coordination support for all events. Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

YOU SHOULD HAVE

• 2+ years of event experience, preferably in event production or corporate event related fields
• Excellent computer skills including MS Office and Google Suite (Excel/G-Sheets is a required skill, PowerPoint/G-Slides is preferred to a moderate level)
• Highly detailed and able to multi-task as a Self-Starter
• Effective written and verbal communication skills

ESSENTIAL RESPONSIBILITIES

• Liaise and consult internally with Opus teams on current and future production projects
• Attending internal and client-facing meetings, ability to take and issue meeting notes, address actions and communicate these with the London based team
• Executive Producer & Senior Producer support (develop production schedules, manage team travel, assist with workflow and process, documenting methodologies and best practices back to the team, develop agendas)
• Interface as requested by team members with other supplier workflow and deliverables
• Maintain department file administration
• Supplier & Contractor database maintenance
• Manage post event archiving and backups

COMPETENCIES

• Leadership
• Analytical Skills
• Decision-Making
• Ethics, Integrity, Values

WHAT YOU CAN EXPECT IN RETURN

• Full time position
• Opportunities for growth and development
• Health & dental insurance options
• London Bridge office with rooftop working and social spaces
• Hybrid/remote working flexibility
• Regular team social occasions
• Extended Bank holiday weekends in May and August
• Christmas and New Year period office closure

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS:

Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. This does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

Opus Agency does not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.