Production Co-ordinator - Extend

Package Description

Job ID: 20943
Grade: Band C
Salary: £28,600 - £34,400 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.
Location: Belfast
Role Type: Continuing/Permanent and a Fixed Term Contract until September 2025

We're happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

• Excellent career progression - the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities - our in-house Academy hosts a wide range of internal and external courses and certification.
• Benefits - We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

This role is advertised as part of our BBC Extend programme for disabled people. To apply for this role you should identify as deaf, disabled or neurodivergent and must meet either: the definition of disability in the Equality Act (2010) or the definition of disability in the Disability Discrimination Act (1995) if applying in Northern Ireland. You're broadly defined as disabled under both acts if you have a physical or mental impairment that has a substantial and long-term negative or adverse effect on your ability to do normal daily activities. This definition includes both apparent and non-apparent conditions and impairments, and medical conditions such as Cancer, HIV or Multiple Sclerosis.

We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact the BBC Extend team via the shared mailbox.

The BBC are fully committed to providing workplace adjustments to help eliminate barriers in the workplace that disabled people face. To do this, we have our own dedicated BBC Access and Disability Service that provides assessments and support throughout employment with us. If you are successful in applying for this role and require workplace adjustments, we will work with you to get your adjustments in place.

Job Introduction

BBC News NI and TV Current Affairs provides both breaking news, analysis and features, and a number of television current affairs strands, for local audiences and network TV. The newsroom and production teams are supported by a department who are responsible for production spend, staff effort and leave management, and organising the logistics of programme production.

We're looking for people who are passionate about working with others and who love being organised, and keeping on top of fast paced and evolving workload.

Working in the Business and Support Team, the primary objective of the Production Co-ordinator is to provide logistical coordination and support to the production teams working on a number of productions. You will work closely with the department's Production Manager, as well as Production Management Assistants and Scheduling teams.

Main Responsibilities

The successful candidate will provide the day-to-day support to all areas of the current affairs team, leading on the preparation of call sheets, booking accommodation, transport and travel, visa applications, locations and payments for all production projects. You will have experience in dealing with contributors, on screen talent, members of production and crew. You will have strong organisational and planning skills and be able to manage conflicting demands to meet deadlines. You will have experience in establishing and maintaining relationships with service providers, such as Access Bookings, suppliers and freelancers. You will have experience of BBC systems including MyBusiness, ACON, Short Talk Contracts, Smartbook & Albert.

You will provide IT coordinator support for the Current Affairs department, which will include keeping oversight of and supporting the team's software and hardware requirements. You will be required to raise requisitions and payments via purchasing and the BBC Financial Systems as well as keeping detailed cost logs. Pre & post production requirements will include clearing music and stills for all content and completing all paperwork via Silvermouse and Proteus. You will be able to handle and process sensitive data and documents such is the nature of the our programme content.

Are you the right candidate?

• Experience in building and maintaining detailed finance cost monitoring and reporting.
• Demonstrable knowledge of contracting crew and contributors via Purchasing/Smartbook and talent requisitions keeping across expenses and other supplementary payments.
• Experience of working in a fast paced production environment.
• Ability to meet conflicting deadlines and be able to respond flexibly to change.
• Demonstrates excellent organisational and planning skills, with keen attention to detail.
• Good time management skills, an ability to prioritise effectively, achieve maximum productivity and remain calm when under pressure.
• Work as a part of a team, build and maintain effective working relationships with a diverse range of people.
• Competencies in working through and building complex logistical plans ensuring that deployments/shoots are set up appropriately.
• Significant experience in generating call sheets and ensuring all talent, crew and contributors remain up to date with information as required.
• Experience in gathering and recording evidence throughout the course of a production for Albert.
• Experience of being task manager and main point of contact for staff and freelances working across output and keeping records of working hours.
• Able to support Production Managers in driving sustainable production techniques and efficiencies across processes.

About the BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don't focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Please make sure you've read about our values and behaviours here.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC - whether that's to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.