Product Compliance Administrator

Product Compliance Administrator Job in Ferndown

Salary: Dependent on experience

Schedule: Monday to Friday working hours 8.30 am - 5.30 pm

Holiday: 25 days holiday, plus bank holidays

Additional Benefits:

1. Company pension scheme
2. Learning and development opportunities
3. Working in a positive and friendly organisational culture

An Introduction to our client and the role

Our client is a fast-paced, innovative and creative company who services the FMCG sector. The organisation continues to see incredible growth and as such, they are needing to bring a Product Compliance Administrator on board to join their wonderfully innovative team.

The Product Compliance Administrator will provide essential support within the compliance department, ensuring that all products—licensed, branded, or own brand—meet regulatory standards for safety, labelling, and sustainability. This role will support the Quality and Compliance Manager and Compliance Coordinators in managing compliance processes across all product categories. This role is integral to upholding our client's commitment to quality, safety, and sustainability.

Responsibilities of the Product Compliance Administrator

1. Assist in organizing and maintaining compliance documentation (e.g., product specifications, certifications, test reports, and sustainability data) for specific product categories. Ensure that records are accurate, up-to-date, and accessible for internal review and audits.
2. Collect required compliance data for various products and accurately upload it to multiple customer-specific portals. This ensures that data submissions meet each customer's compliance and regulatory requirements, supporting the timely clearance needed to supply products to market.
3. Manage the compliance mailbox, promptly directing regulatory inquiries, product testing requests, certifications, and customer issues to the appropriate team members.
4. Maintain and update various compliance spreadsheets, including project-specific trackers, safety warnings databases, and FSC approval logs, helping the team monitor and report on compliance activities within each product category.
5. Regularly monitor global regulatory updates from agencies across the UK, EU, USA, and AUS/NZ, including product recall lists and relevant newsletters. Communicate updates to the team to ensure that global standards are met, including sustainability requirements.
6. Collect compliance-related data throughout the week and prepare a detailed report summarising compliance activities. This report should indicate current issues, outstanding tasks, and the overall compliance status by category. The report will support the Quality and Compliance Manager in tracking team progress and identifying any compliance challenges or areas for improvement.
7. Assist Compliance Coordinators with scheduling inspections and testing with third-party labs and regulatory agencies, ensuring requests align with the specific regulatory and safety requirements of each product category.
8. Suggest and assist in implementing process improvements to enhance compliance documentation, data tracking, and reporting methods, contributing to team efficiency and accuracy.

Minimum Skills and Experience Required

1. Educated to degree level, ideally within a creative subject
2. Experience in an administrative role supporting a compliance or regulatory team, preferably within a product-focused environment.
3. Strong Proficiency with Microsoft Office software
4. Attention to detail and excellent communication skills

This Product Compliance Administrator Job in Ferndown would suit candidates who have previous compliance experience within an FMCG environment.

If you are interested in this Product Compliance Administrator job in Ferndown, apply now! Alternatively, for more information or to enquire about your suitability for the role, call us on (phone number removed) and ask to speak with Suzi