Procurement/Sourcing Specialist

The Procurement/Sourcing Specialist will source the Firm's required products and services at the right price under favorable terms and conditions from the appropriate vendors ensuring the Firm's budget is spent in the most cost-effective and efficient means possible.

Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Centre is home to over 400 colleagues in both legal and professional services.

We offer one of the best workplace benefits packages in the business with comprehensive private health cover, income protection, life assurance and a full employee assistance plan. These and a host of other benefits make us one of the most desirable companies to work for in Belfast.

We are committed to promoting inclusion, diversity, and equity for all and are confident we can provide a career as individual and as exceptional as you.

Responsibilities:

• Work with Procurement Manager(s) to maintain the procurement lifecycle strategy including monitoring annual contract renewals and application of standard Procurement policies and procedures.
• Review and management of new product and service contracts to ensure compliance with the Firm’s standard contract terms and compliance with the Firm's General Counsel's requirements as assigned by the Procurement Manager(s).
• Maintain open communication with procurement internal customers as necessary to identify and document business requirements for procurement initiatives, including resolving internal and vendor-related issues.
• Work with Procurement Manager(s) to effectively manage the vendor landscape to identify cost-savings opportunities through spend aggregation, negotiated cost reductions, or cost avoidance.
• Develop and maintain a broad understanding of the assigned procurement category and/or industry through the assessment of emerging and changing business and technical needs, as well as industry best practices.
• Support the Procurement Manager(s) with reporting, analysis, and project initiatives of the department.
• Prepare and issue solicitation documents such as Request for Proposals (RFPs), Requests for Information (RFIs), and bids as assigned.
• Ensure adherence to documented Global Procurement policies, procedures, and processes.
• Demonstrate continuous effort to improve operations, decrease turnaround times, and streamline work processes.
• Leverage technology and a creative thinking approach to develop cost-effective solutions and automation of Procurement processes.
• Identify and initiate contact with potential suppliers as necessary to maintain efficiency for procuring solutions, as assigned.
• Assist with the development of vendor performance metrics for use in the selection of repeat or new business partners as assigned by the Procurement Manager(s).
• Communicate status on issues and opportunities to internal and external management and suppliers.
• Ensure adherence to documented purchasing policies, procedures, and processes for Global Services and other Firm entities.

To be successful in this role you will need:

Skills and Experience:

• Some experience in a procurement role.
• Experience with the full procurement lifecycle from proposal through contract implementation preferred.
• Experience working within a non-manufacturing environment.
• Excellent MS Office skills, specifically Microsoft Word and Excel.
• Strong oral and written communication skills, maintaining a professional presence.
• Able to coordinate various tasks simultaneously.
• Strong interpersonal skills necessary.
• Show initiative; demonstrate an ability to be innovative in problem-solving.
• Able to organize workload and meet all schedules and deadlines.
• Deal tactfully in interfacing with all personnel levels.