Procurement Process Coordinator (Short Term Temp)

Job Introduction

About the Role

Selfridges requires a Procurement Process Coordinator to help improve, develop, and maintain the Procurement governance processes and procedures.

The Procurement Process Coordinator will support the Head of Procurement to ensure all the business processes that Procurement is involved in are constantly reviewed, challenged, and streamlined where necessary, making sure that all touch points add value and have meaning. The role will involve actioning the outputs of the reviews carried out by the Head of Procurement and the Senior Procurement Managers.

The candidate will have sound organisational skills and be able to think logically. Good analytical, influencing, and communication skills are a real advantage.

The Procurement Process Coordinator will be responsible for ensuring that the process and policy are suitably applied for all activity carried out by the Procurement teams and that reporting, system adoption, and data storage is conducted in line with time and quality requirements.

Role Responsibilities

• Supporting the Head of Procurement in the delivery of the procurement service by carrying out the actions required to manage and maintain quality standard Procurement processes and procedures, specifically:
• Ownership and Maintenance of the current and future Contract Management System.
• Creation, Development, and implementation (and ongoing maintenance) of a quality standardised Procurement SharePoint site.
• Supporting the procurement team in the training and implementation of the Procurement process and policy.
• Work with Financial Systems team to implement and maintain the Procurement catalogue strategy.
• Ability to manipulate and analyse data using various MS Office applications.
• Taking ownership of the documentation of the actions of the Procurement team meetings and workshops.
• Support Procurement project activity where required.
• Ensure supplier database on Oracle is maintained to only have suppliers that have been used in the last 14 months live.
• Ensure regular reports are produced as required (e.g., monthly supplier spend report, SAQ progress report) and made available to the Procurement team.
• Support the Procurement team with any ad-hoc reporting requirements.
• Part of the team to ensure sustainability projects are delivered and progress monitored.

Customer Interaction

• Support the identification, development, and expansion of key relationships with Finance, Legal, DPO, Security, Risk, and the business.
• Continuous support for the Procurement team to educate customers on the Procurement process and policy.
• Strong knowledge of Selfridges business structures, systems, and operations required.

Team Support

• Support and promote the Procurement team to ensure delivery of an effective service across the whole business.
• Work collaboratively on procurement activity to deliver a seamless service to internal customers.

About You

• Excel Knowledge and reporting.
• Basic contract knowledge.
• Ability to use procurement systems.
• Ability to process new supplier requests.
• Good communication skills.
• Basic Project Management and Organisation skills.
• Procurement experience in working on low value/low risk expenditure.
• Team Player.

Additional Information

Salary: Competitive plus benefits

Contract Type: Temp

Closing Date: 14 February, 2025

Job Reference: selfridges/TP/307538/5707

Location: London/Leicester, United Kingdom