Procurement Manager

Job Description - Procurement Manager (047370)

Organisation

Surface Finance

Job

Position Type - Full Time

Salary – Circa £55k plus generous Benefits scheme including Final Salary Pension and free Travel on the TfL network
Location – London/Hybrid
Contract Type – TfL/Permanent

Who we are

Transport for London (TfL) is one of the most iconic integrated transport authorities in the world. The roundel is a globally recognised image. We challenge ourselves to be at the forefront of technological innovation, we support a green policy to ensure we reduce waste and carbon in everything we do. Within TfL the Procurement & Commercial (P&C) Team plays an integral role in delivering the above strategies amongst other helping to maintain this reputation.

It’s an exciting time at TfL we have procurement and contract management roles across a range of Programmes, detailed below. The opportunities will take on these challenges to deliver value for money and the right outcomes for TfL and ultimately for those that live, work, and visit London.

With vacancies across multiple departments that support a diverse portfolio of Projects and initiatives. Now is a great time to join our inclusive organisation and take the next step in your procurement and commercial career.

About the Team

From mission critical systems that govern the movement of trains, digital information and payment systems across London, asset refurbishment or enhancement or customer movement, P&C plays a key role in delivering all aspects of Transport for London’s obligations and the Mayor of London’s Transport Strategy. It is our responsibility to plan, strategize and procure every essential component that TfL needs to deliver the millions of journeys that take place on our network each day.

With responsibility for the significant £6bn+ spend that is needed to keep London moving, the commercial activity P&C drive, ensures we get the best return on investment and deliver outstanding long-term value.

The Roles

We have several Procurement Manager roles to support the London Underground Fleet and Track Renewals Programmes within the P&C teams in TfL Operations and Indirects (Customer & Revenue, Professional Services, and Vehicles). Fast paced and dynamic areas, the roles will be responsible for leading the procurement activity for a diverse portfolio of projects in both Capital and Maintenance activities.
Great areas for a capable individual to develop the pipeline of procurements, create specific sourcing strategies, category plans and deliver value for money procurements.

To succeed in this role the job holder will need to collaborate effectively with commercial and delivery colleagues to identify best value opportunities and will apply compliant and best practice procurement processes.

From time to time the job holder may be required to manage 1 or 2 procurement staff in support of the delivery of complex procurements.

Key Accountabilities

1. Collate Stakeholder requirements and specifications source data and intelligence about suppliers, market sectors and contractual commitments for the development of the Procurement pipeline.
2. Develop procurement strategies, category plans and specific procurement plans, in support of a defined assets or delivery area.
3. Manage the procurement processes for competitive tendering, including supplier selection, pre-qualification, tendering and evaluation and contract award in accordance with the procurement plan, procedures and governance.
4. Lead risk assessments with subject matter experts to establish the safety and business criticality of the works, services or products to be procured and develop the appropriate level of supplier and product assurance, audit and evaluation for each procurement to mitigate risks and incorporate HSQE policies.
5. Utilise e-procurement tools, templates and standard forms of contract, to maximise the efficiency and control of the procurement process and to support the fair evaluation of responses from the bidding suppliers.
6. Manage contract negotiations, including the formulation of negotiation parameters, analysis and interpretation of commercial data and demonstration of flexibility whilst achieving negotiation objectives.
7. Prepare appropriate forms of contract to clarify the price and deliverables for the works or services, contract responsibilities, and the incentives, risk and obligations for each party; stipulate contractual remedies in the event of poor performance or breach of contract.
8. Maintain accurate and auditable records of procurement process compliance and ensure that vital records are maintained and archived when appropriate, and the contracts and supplier registers are updated.
9. Exercise procurement authority as delegated by the Commercial Director; maintain high levels of process probity.

Skills, Knowledge & Experience

Skills:

1. Procurement Management – Ability to plan, deliver and manage all procurement activities to deliver contracts and frameworks - (Essential)
2. Contract Management - Has a full understanding of a range of different forms of contract and the components required to form a contract package and the interrelationship between these elements. Able to advise on appropriate forms to suit different procurement approaches. Understands the concept of risk allocation between the parties - (Essential)
3. Risk – Has a good grasp of risk management principles and is able to apply risk assessment techniques in the preparation of procurement plans - (Desirable)
4. Negotiation – An experienced negotiator who is practised in preparing negotiating strategies based on analysis and market knowledge and has used different styles of negotiation to drive the agreement of terms for new contracts or variations in a variety of categories and/or sectors - (Essential)
5. Compliance - Has a good working knowledge of relevant legal and regulatory requirements and operates within the corporate governance framework as it applies to the commercial life cycle - (Desirable)
6. Supplier Relationship Management- A working knowledge of and ability to apply SRM at work-stream or project level - (Desirable)
7. HSQE – operates with a good level of awareness of HSQE requirements, as they relate to contracts and contractors and ensures HSQE considerations underpin the procurement approach. Able to maintain the accuracy and quality of own work, making good use of tools and systems available to monitor work in progress and to identify corrective actions - (Desirable)

Knowledge:

1. Extensive experience of how the various commercial activities interrelate and are applied on major work streams, projects and programmes - (Essential)
2. Hold Fellowship/Membership of The Royal Institute of Chartered Surveyors (FRICS/MRICS) or The Chartered Institute of Procurement & Supply (CIPS) or equivalent professional qualifications or working towards - (Desirable)
3. Educated to degree level, or equivalent - (Desirable)
4. Sound knowledge of European and UK Procurement Law and other relevant legal and regulatory requirements - (Desirable)
5. Good grasp of financial and procurement controls, processes and systems - (Essential)

Experience:

1. Experienced in planning and delivering procurements in an Underground / Railway environment, asset management business, or in a highly regulated industry with health and safety at its core - (Desirable)
2. Previous experience of working within the EU Regulations for public sector and utilities procurement - (Desirable)
3. Experienced in utilisation of specialist IT systems for the management of sourcing - (Desirable)

Equality, Diversity and Inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Application Process

Please apply using your CV, a cover letter is optional. Word format or PDF is preferred and please do not include any photographs or images to avoid technical issues with your application.
Think carefully about the skills, knowledge and experience in the advert and cover this in your CV. Word format is preferred and please do not include any photographs or images.

Assessment Process and Key Dates

The closing date for applications is Friday 17th January 2025
Interviews will take place from Week Commencing 20th January 2025

Flexible Working

We recognise that supporting our colleagues to work flexibly has a positive impact, considering business needs we have several options including Part-time working, Job share, Compressed hours, and Staggered hours.

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:
• Final salary pension scheme
• Free travel for you on the TfL network
• A 75% discount on National Rail Season Ticket and interest free loan
• 30 days annual leave plus public and bank holidays
• Private healthcare discounted scheme (optional)
• Tax-efficient cycle-to-work programme
• Retail, health, leisure, and travel offers
• Discounted Eurostar travel