Procurement Assistant

Centre People; Scotland; On-site; GBP 60,000 - 80,000

Job description

A leading global manufacturer is currently recruiting a Procurement Assistant to work in their Glasgow office.
In this role, you will be responsible for supporting the procurement process, assisting with quotations, purchase order processes, and document management.
The ideal candidate should have procurement or sales administration experience, strong communication abilities, attention to detail, organizational skills, and proficiency in Microsoft Office.

Ref: KK46310

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ELIGIBLE APPLICANTS:

1. (O) Eligible visa: Permanent residence, Spouse, Partner
2. (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance

WORK TYPE: on site
VISA SUPPORT: No
BENEFITS: non-guaranteed annual bonus
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TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: 30 - 39k depending on experience
START: Mar 2025
LOCATION: Glasgow

Procurement Assistant Main Responsibilities:

1. Assist/support the team with quotation, purchase order process, payment, forward exchange contracts
2. Use internal Purchase Requisition System to assist in the creation and processing of purchase orders
3. Review purchase orders for accuracy and completeness
4. Track and monitor order status to ensure timely delivery
5. Liaise with suppliers to resolve order discrepancies or issues
6. Communicate delivery schedules and expectations to suppliers
7. Maintain positive relationships with vendors
8. Liaise with internal customers to provide status updates on orders/PD activities
9. Cooperate with logistic and acceptance department about goods delivery
10. Maintain accurate procurement records, including purchase orders and contracts
11. Organize and file procurement documents for easy retrieval
12. Prepare reports and summaries as needed
13. Assist in the registration of new suppliers, including bank account confirmation
14. Provide administrative support to the procurement team as required
15. Schedule meetings, maintain calendars, and assist with correspondence
16. Greet & direct visitors, take meeting minutes, and handle incoming telephone calls
17. Business trips to Northern Scotland as required
18. Ensure compliance with company procurement policies and procedures

Procurement Assistant Ideal Candidate:

1. 5+ years of procurement or sales admin assistant experience
2. Bachelor's degree in Business, Supply Chain Management, or a related field (or equivalent work experience)
3. Proven experience as a procurement assistant or in a similar role is a plus
4. Good team working skills and good communication abilities both verbal & written
5. Attention to detail and a high level of accuracy
6. Ability to work independently and as part of a team
7. Strong organizational and time-management skills
8. Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
9. Integrity and ethical behaviour in handling sensitive procurement information
10. Knowledge of procurement regulations and best practices is preferred
11. Willingness to learn and adapt to changing procurement processes
12. Self-motivated and able to prioritise work to achieve deadlines without compromising quality
13. Business level fluency in English
14. Understanding of Japanese working culture or language would be a plus

** All applicants for the Procurement Assistant must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.