Procurement Administrator

The Graduate Recruitment Specialist Ltd. Web; Northampton; Hybrid; GBP 10,000 - 40,000; Full time

Job description

A well-established, award-winning business, our client is dedicated to serving the construction industry from one reliable and trustworthy supplier. Our client has become one of the UK’s leading suppliers of materials, offering a fantastic range of products at great trade prices alongside unrivalled customer service and fast delivery.

A new opportunity for a bright, driven analytical graduate looking for a career. Starting in this role you will have an opportunity to progress into buying, procurement, or listing.

Our client is currently looking for a detail-oriented and proactive professional to join the Procurement team. In this role, you will play a crucial part in supporting the purchasing process. The ideal candidate will possess strong organisational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Training/Induction:

During your initial induction period with the business you will spend time with the Head of Procurement and wider team to understand the process, system, and suppliers as well as start to develop a knowledge of the massive range of products available.

You will be given smaller tasks to start with and eventually your core responsibilities will include:

1. Monitor and update purchase orders, checking against the purchasing confirmations – (please note these PO come from across the world so the need for excellent attention to detail is crucial).
2. Verify the accuracy of purchase orders, including specifications, quantities, and pricing.
3. Keep detailed and up-to-date records of purchase orders, invoices, contracts, and related documentation for reporting purposes.
4. Produce purchase order reports.
5. Identify and communicate any issues or discrepancies related to orders, invoices, or deliveries, ensuring you make the correct team member aware.
6. Reconcile and match invoices with purchase orders and delivery receipts to ensure accurate payment processing.
7. Assist the procurement team in executing various projects and initiatives.
8. Maintain positive, professional relationships with suppliers and internal teams.

Dependent on skillset/initiative you could also become involved in:

1. Contribute to cost-saving initiatives by identifying opportunities for process optimisation and competitive pricing.

You will be encouraged to develop and be supported to progress with the business. Eventually, you could move into a listing, buying, or procurement role.

Skills Required

1. Experience in an office role.
2. Committed to CPD.
3. Proficiency in using Microsoft Office Suite including strong Excel skills.
4. Attention to detail and accuracy.
5. Analytical with an eye for numbers/data.
6. Ability to work collaboratively in a team environment.
7. Strong organisational and multitasking skills.
8. Excellent communication and interpersonal skills.
9. Familiarity with procurement processes and practices (desirable but not essential).

HOURS OF WORK: Monday – Friday 8:00 – 5:00 45 minutes lunch. Our client can offer flexibility on starting and finishing times. Additionally, once you have developed knowledge of the role you may then be able to work one day from home (Tuesday-Thursday).

HOLIDAY: 30 days including Bank holiday plus Christmas Eve and NYE Off.

HEALTH AND SAFETY: No current issues to report.

Please complete the below web submission form and a consultant will be in touch soon.