Private PA/UHNW Family

Private PA - UHNW Family Kensington (Primarily Office Based West End)

As a Private PA, working closely with the Executive Assistant, you will be a core part of a team dedicated to the smooth running of the family’s private lives. Your role will involve effective day-to-day administration and coordination, assisting with the management of the Family’s Household team and private residence. You will coordinate, streamline and deliver on the priorities of the Principal while upholding the family’s values and principles. Given the sensitive nature of the information you will handle, discretion and confidentiality are paramount.

The Role

Contract type: Full-time
Location: London (primarily office based)
Reporting to: The Executive Assistant

Private Residence

1. Support the coordination and planning of home maintenance at the Principals’ residences, attending on-site as required.
2. Manage utility bills, family vehicles, and other household day-to-day requirements for all properties.
3. Research and purchase household items as requested.
4. Assist with the recruitment of household staff, ensuring their skills align with the requirements of the roles and the family’s values.
5. Assist with household accounts and budgets.
6. Manage house staff, including rota management.

Travel Management for the Principals

1. Arrange all aspects of private and corporate worldwide and domestic travel, including comprehensive itineraries, flights, hotel bookings, and car hire.
2. Manage private plane logistics and liaise with the management company.
3. Assist with travel arrangements for external/internal visitors as needed.
4. Arrange visas and keep passports and travel documents up to date.
5. Be contactable after hours and on weekends for urgent matters while the Principals are abroad.
6. Maintain the travel record spreadsheet.

Private and Confidential Diary Management

1. Coordinate the Principal’s diaries, ensuring all appointments are accurately reflected in Outlook calendars.

Administration

1. Implement and maintain an efficient filing system.
2. Review, proofread, and edit documents prepared for signature.
3. Assist with the preparation and finalisation of presentations.
4. Professionally respond to queries from worldwide affiliated offices and internal contacts.
5. Accurately process invoices and submit expenses.
6. Support with administrative work for the Principals’ children, liaising with nurseries and schools.
7. Undertake ad hoc personal errands for the Principals.

Communication

1. Act as the first point of contact, managing incoming communication promptly and professionally.
2. Build effective, professional relationships with all contacts of the Principals.
3. Update household staff and relevant parties on travel, meeting, and guest arrangements.

Additional Projects

1. Coordinate and organise events within defined budgets and timescales.
2. Travel with the Principals and their families as required.
3. Undertake other duties and tasks as required.

About You

1. Previous experience in high-level private PA support, preferably with families with young children.
2. Experience in coordinating complex diary management and travel arrangements.
3. Some experience in managing properties and overseeing maintenance.
4. Experience in event coordination.
5. Financially minded with experience managing budgets.
6. Discreet and accountable for sensitive information.
7. Emotionally intelligent with strong interpersonal skills.
8. Proactive, solutions-focused, and able to anticipate needs.
9. Strong planning, organisational, and multitasking skills.
10. Integrity, professionalism, trust, and confidentiality are essential.
11. Able to work autonomously with good decision-making skills.
12. Proven analytical skills with excellent attention to detail.
13. Good administrative skills and a strong learning ethic.
14. Flexible in working hours and accommodating last-minute requests.

Top package and bonus (Under a company umbrella)