Private Client Legal Secretary

LEGAL SECRETARY - PRIVATE CLIENT

TAMWORTH - OFFICE BASED

£25K - £28K

Douglas Scott are on the lookout for an excellent, proactive, and self-motivated Legal Secretary to join our leading specialist client in Tamworth. The role will be based at their Tamworth office.

If you are looking for an opportunity to work within a supportive, ambitious, growing, and energetic team, and would like to join an award-winning professional law firm, we would like to hear from you. This role would suit a candidate either already experienced in Private Client or a Legal Secretary who would like to try a new area of law.

The Role:

1. Provide full secretarial support to the private client department
2. Diary management / arranging meetings
3. Coordinating team diaries and arranging travel
4. Opening of client files
5. Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
6. Make and receive telephone calls, ensuring all calls are managed
7. Arrange couriers/deliveries
8. Dealing with invoices
9. Prepare monthly client billing, expense claims, and general finance tasks
10. Maintain database with client and contact details
11. Organisation of meetings, domestic and international travel, accommodation, and attendance at external events and conferences
12. Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
13. Draft correspondence and prepare standard documentation from audio/copy

The Candidate:

1. Extensive experience as a Legal Secretary
2. Fast and accurate typing speeds
3. Previous experience using a case management system
4. Conversant in document formatting including track changes, auto-numbering, and creating a table of contents
5. Conversant in document version control
6. Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation, and any other in-house systems in use throughout the firm
7. Proficient in diary management; meeting arrangements, telephone and email communication
8. Excellent communication skills
9. Ability to prioritise tasks and to work under pressure
10. Able to demonstrate adaptability and flexibility
11. Able to produce accurate work with strong attention to detail
12. Team player who is able to work as part of a team and use initiative but also able to work independently

The firm is offering 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary based in or near Tamworth, please get in touch for confidential consideration or send your CV to rio@douglas-scott.co.uk.