Print and Procurement Coordinator

About us

Loungers is a substantial and growing operator in the UK hospitality sector, operating over 250 sites in England and Wales across three distinct but complementary brands, Lounges, Cosy Club, and Brightside. Founded in 2002 by three friends who wanted to create a neighbourhood caf-bar that they would want to go to, the Group is now the only growing all-day operator of scale in the UK and has consistently outperformed the wider UK hospitality sector over the past three years. Despite being the fastest growing caf/restaurant group in the Country, Loungers has retained its entrepreneurial spirit and quirky 'Loungey' local community atmosphere.

The role in a nutshell

As our Print and Procurement Co-ordinator you will report into the Head of Procurement and be supported by our Procurement Manager. This role will be based in Loungers HQ in Central Bristol, any applicants must be able to work from the office at least 4 days a week.

Responsibilities

1. Print: coordinates all print work in the business working closely with our print supplier.
2. Menus: coordinates menus amends process to ensure artwork is accurate & print ready.
3. Procurement support: provides administrative support to the procurement team.

Getting into the detail

Print:

• Coordinates print work for all commercial, operational and marketing projects.
• Keeps the print job tracker up to date and provides project timelines for stakeholders.
• Ensures artwork is checked, approved and complies with printer's requirements.
• Works closely with our print supplier on purchase orders, forecasting and stock.
• Ensures all print jobs are delivered to sites on time and in full.
• Places regular purchase orders for stock replenishment, including for new site openings.
• Secures the best possible price for print, ensuring print spend is controlled.
• Works with finance on print asset codes, and reviews invoices on a periodic basis.
• Coordinates menu stock takes and summarises/communicates menu usage reports.
• Supports site teams with PO requests, supplier escalations and print-related questions.

Menu Artwork:

• Coordinates the menu amends process through to artworking and approval stage.
• Marks up all branded menus, working closely with the commercial and marketing teams.
• Proofreading of all written copy for menu.
• Liaises with the graphic designers (in house and external) to process the menu amends.

Procurement:

• Supports the procurement team on price files, specs and supplier benchmarking.
• Maintains the contract tracker, ensuring contracts are up to date and details are entered into the tracker accurately.

What you'll bring to the role

• A highly organised and efficient approach to managing tasks and workflows.
• A keen eye for detail, ensuring accuracy in both written communication and numerical data.
• Comfortable working with Excel.
• Team player that can work under pressure and with tight deadlines.
• Experience in print or managing supplier stock is a bonus but not essential.

What's in it for you?

• A culture that appreciates ideas and celebrates individuality.
• Founder-led business - we might have nearly 300 sites, but we still maintain an entrepreneurial spirit through everything we do.
• 50% off food at all Lounges, Cosy Clubs and Brightsides.
• Up to 10% bonus potential.
• Pension contribution.
• 24/7 mental health support.
• Amazing events including LoungeFest - our annual company festival - Christmas parties and more.
• We want to work with nice people so if you want to work hard, have fun and be part of the Loungers ride, we'd love to have you.