Preventative Planned Maintenance Coordinatior

About The Company
Our mission is to create a nurturing and comfortable environment where the people we support receive the highest quality of care from our skilled and passionate team. Our services stand out because they reflect our core values.
Our values:

1. Supportive: We promote opportunities for everyone so they can reach their full potential.
2. Ambitious: We provide the best possible outcomes for the people who use our services.
3. Loyal: We put the people that we support and our staff at the centre of everything we do and deliver on our promises.
4. Unique: We are ambitious and innovative about the diversity of the services that we provide without compromising quality.
5. Transparent: We are open, honest and foster a culture of mutual respect.
6. Engaging: We work in partnership with the people that we support, our staff, and all our stakeholders.

We encourage everyone to experience a meaningful life by being aspirational and by offering opportunities.

Why choose us?
At Salutem Care and Education, we believe that happy employees create a positive impact. That's why we prioritise the well-being of our colleagues and their families. With our Salutem Extras benefits platform, we offer a comprehensive range of perks designed to support you in every aspect of your life. Some of our benefits are:
Emotional Support Benefits:

• Employee Assistance Programme - 24/7 emotional, financial and legal support for you and your partner from qualified counsellors.
• Hub of Hope - access to the UK’s leading mental health database.
• Medito App - explore how meditation can boost your wellbeing.
• Bereavement support – licensed counselling service, support groups and resources.

Medical Support Benefits:

• Free Online GP – 24/7 access to a qualified GP for you and your household.
• Health Cash Plan – claim back on a range of healthcare expenses.
• Cancer Cover – support with bills, alternative therapies, and time out in the event of a diagnosis.
• My Menopause Centre – discounted access to an ‘Outstanding’ CQC provider.

Financial Support Benefits:

• Wagestream - receive flexible pay, savings building, and credit building card.
• Freeze your utility bills – saving you up to £329 per year on your energy bills.
• Life Assurance – protecting you from day one of employment.

Physical Support Benefits:

• Online workouts – easy to follow videos to work out from home or at the gym.
• Cycle to work scheme – save on tax and NI costs.
• Gym discounts – no join up fees and up to 20% off gym memberships nationwide.

Still not convinced?
We have been recognised as a Top Employer in the United Kingdom, named as a Top 50 Inspiring Workplace, and we are a Disability confident committed company. We employ nearly 3000 colleagues and support nearly 2000 people, with a high percentage of Good or Outstanding homes and all our children’s homes rated Good or Outstanding.

About The Role
Preventative Planned Maintenance Coordinator
Reporting To: Estates Admin Manager & Executive Group Coordinator
Location: Windsor Office
Job Overview:
The Preventative Planned Maintenance Coordinator is responsible for assisting in the planning, scheduling, and monitoring of preventive maintenance activities across all facilities, equipment, and assets. The role involves managing maintenance schedules, ensuring timely execution, maintaining accurate records, and liaising with contractors and internal teams to ensure compliance with regulatory and safety standards. The Preventative Planned Maintenance Coordinator helps optimise the efficiency and longevity of assets through effective planned maintenance coordination.
Hours: 40 HPW

Responsibilities:

1. Schedule and Coordinate PPM Tasks:
   Organise and schedule routine maintenance for building compliance (Fire, electrical, water, etc.). Ensure that all maintenance is conducted in compliance with internal policies, safety standards, and manufacturer instructions. Maintain and update a detailed maintenance calendar to ensure timely completion of tasks. Keep internal notes up to date to coordinate with the status of compliance.
2. Record Keeping and Documentation:
   Maintain accurate and up-to-date records of all maintenance activities, including service reports and inspections. Ensure compliance with company policies by keeping compliance and documentation within expiry dates. Maintain contractor insurance details.
3. Communication:
   Communicate with internal departments and contractors to ensure smooth coordination of maintenance activities. Act as key contact for maintenance documents, updates, and queries for internal staff.
4. Data Management and Reporting:
   Compile and generate regular reports on maintenance activities. Analyse maintenance data to identify trends, potential improvements, and areas requiring additional attention.
5. Compliance and Safety:
   Ensure all PPM tasks are carried out in line with health and safety regulations. Assist in audits and inspections to ensure facilities and equipment comply with relevant standards and regulations.
6. Support Continuous Improvement:
   Contribute to continuous improvement initiatives by suggesting improvements to existing maintenance systems (Infraspeak). Assist in feedback evaluation of service contractors and report any issues to Estates Admin Manager & Executive Group Coordinator.

Personal Qualities
Supporting Salutem: Leads by example and represents Salutem positively and accurately. Taking responsibility: Maintains a no blame culture while ensuring people are accountable and can learn from their mistakes. Solving problems: Anticipates risks and works across teams to deal with and find resolutions. Valuing People we support: Ensures that teams consistently deliver quantifiably excellent customer service. Working as part of a team: Builds and maintains performance by coaching, mentoring, developing, and managing effectively.