Postgraduate Medical Education Administrator

Postgraduate Medical Education Administrator

The post holder will be a key member of the Postgraduate Medical Education Team, providing a high-quality administration service to the Senior Team and wider PGME staff. You will have principal responsibility for the administration of education relating to resident doctors at Core and Specialty training level. The content of the post will be subject to continuing review in discussion between the post holder and manager.

Main duties of the job

1. Support the Associate Director of Medical Education (Quality).
2. Assist with the creation of a Quality dashboard.
3. Assist with the analysis of quality data (e.g. GMC NTS, NETS Survey, Staff Survey, Sickness data).
4. Arrange quality review meetings and liaise with ADMEQ and specialty management teams.
5. Draft quality review reports with the support of the ADMEQ.
6. Ensure that all reports and quality data are prepared on a timely basis and ready to be presented when required.
7. Take notes at quality meetings.

Induction

1. Plan the Trainee Induction, reviewing current induction programmes, booklets, and welcome documentation.
2. Invite speakers and confirm the day's programme.
3. Provide a 'New Starters' database, listing required information.
4. Liaise with Medical staffing, Occupational Health, ID Team, and IT to confirm new trainees.
5. Liaise with all specialties to gain reporting destinations for the 'where to go after induction' document.
6. Forward welcome packs to all expected new trainees.
7. Re-confirm current Tutors and Education Leads and contacts list for induction booklet.
8. Correspond with all trainees remaining in the Trust, reminding them to complete all mandatory training.

About us

The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people. We employ approximately 6,700 staff and have a budget of approximately £580 million. We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.

The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles. We are continually developing our clinical services and facilities and are committed to maximizing the range of specialist care that can be offered locally.

Job responsibilities

To be an employee of the NHS, you need to successfully complete the following:

1. Identity Checks
2. Professional registration and qualification checks
3. Employment history and reference checks
4. Occupational Health clearance
5. Satisfactory Disclosure and Barring Service check
6. Right to work in the UK

For further information please visit: NHS Employers.

We reserve the right to close this advert early. We may be able to offer flexible working. Please discuss at interview. We may be able to offer sponsorship but this is not guaranteed.

Person Specification

Qualifications

• GCSE English & Maths at A*-C
• Extensive and demonstrable knowledge of the full range of Microsoft Administrative Suite
• NVQ 3 in Business Administration or equivalent
• Advanced MS Office Skills

Experience

• 18 months of office experience
• Experience/knowledge of organising events/study days
• Minute taking
• Experience working in the health community
• Experience of working with data sources and analysis

Practical & Intellectual Skills

• Excellent interpersonal skills
• Ability to work on own initiative
• Proven organisational ability
• Ability to prioritise workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Contract

Permanent

Working pattern

Full-time

Reference number

156-6844013

Job locations

Cornwall Postgraduate Education Centre, Royal Cornwall Hospital

Salary

£24,071 to £25,674 a year per annum pro rata