Portuguese/English EA (Part Time) Hybrid

ZipRecruiter; London; Hybrid; GBP 60,000 - 80,000; Part time

Job description

Job Description

Position: Portuguese/English speaking PA (Part Time/Hybrid, 20 hours a week, preferably afternoons due to Brazilian time difference). This is an employed role and not suitable for self-employed individuals.

The role is hybrid when the Principal is travelling or abroad but based in the Kensington Office when he is here (approximately 3-4 months of the year).

Our client is Brazilian, recently moved to London from Madrid (he travels between London, Madrid, and Sao Paolo). He is an entrepreneur, philanthropist, and very important art collector. He is married with a residence in Notting Hill and has a sizeable business in Brazil with serviced offices in Kensington where he and his PA will work from.

He is looking for a part-time PA for both business/private support and some ad hoc support to his wife who manages their art collection and art endeavours. Preferably working afternoons due to the time difference with Brazil. He needs someone that speaks both English and Portuguese fluently (Bi-lingual), who is bright, proactive, well connected, and has strong proven experience. A top knowledge of London and everything it has to offer is also needed.

We are seeking a highly organized and proactive Private Personal Assistant to support a Brazilian textile entrepreneur, philanthropist, and art collector. The ideal candidate will be fluent in both English and Portuguese and possess an in-depth knowledge of London and be well connected. This role offers a unique opportunity to work closely with a dynamic individual and assist with various business and personal tasks. Helpful and positive with excellent all-around skills.

Business Duties:

1. Manage office operations, ensuring efficiency and organization.
2. Oversee diary management, scheduling appointments, and coordinating meetings.
3. Handle email and inbox management, prioritizing communications and responding where necessary.
4. Plan and arrange travel itineraries, including transportation and accommodation.
5. Conduct thorough research and prepare reports as needed.
6. Assist in general business management tasks, supporting the entrepreneur’s various ventures.

Personal Duties:

1. Coordinate personal travel and itineraries, ensuring smooth and enjoyable experiences.
2. Provide administrative support for household management, including bills and household staff coordination.
3. Schedule appointments and manage personal commitments.
4. Assist with any additional personal tasks as required.

Art Business Support:

1. Provide ad hoc support to the entrepreneur's wife with her UK art business, including research, project management, and event coordination.

Qualifications:

1. Fluency in English and Portuguese is essential (Bi-lingual).
2. Strong understanding of London, with a well-established network of contacts.
3. Proven experience in a personal or executive assistant role, preferably supporting high-profile individuals.
4. Exceptional organizational skills and attention to detail.
5. Strong communication skills, both written and verbal.
6. Ability to work independently and manage multiple tasks efficiently.
7. Proficient in MS Office and familiar with various office management software.

Working Hours: Part-time position (afternoons) with flexibility in hours; specific schedule to be discussed during the interview.