PO Transaction Assistant

Bilfinger Berger SE; England; On-site; GBP 25,000 - 35,000; Full time

Job description

Job ID: 65049

PO Transaction Assistant

Location: Cheshire

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

To support the PO Transactions Team, with all aspects relating to purchase orders for B-UK, ensuring queries are actioned in a timely and professional manner. Liaising with other areas of the business to ensure all processes are followed in line with Group policy. Providing assistance/training to others within the Department where required.

Main Responsibilities

• Responsible for converting requisitions into PO’s, managing the internal requisition queue ensuring all requisitions are converted in a timely, efficient and professional manner. Ensuring all compliance requirements are met and all details on the purchase requisition are checked before converting to a PO i.e delivery address, vendor, hire periods.
• Responsible for Jobrouter invoice queries relating to purchase orders, amending where required and challenging if necessary.
• Ensuring all processes and procedures are followed in line with group policy with regards to PO amendments, PO approval limits and appropriate documents provided e.g 3 competitive quotes or OPA.
• Establish good working relationships with the site requisitioners/buyers and accounts team ensuring PO queries are resolved in a timely manner.
• Provide support to team members where needed/required.
• Assist with purchasing mailbox on a daily basis and dealing with queries both internally and externally.
• Responsible for maintaining supplier records via Masterdata and the AVL (approved vendor list) in line with group policy.
• Assist with reception cover where required, ad-hoc admin and local facilities cover.
• Assist with ICS audit requirements.
• Identify opportunities to implement new processes/procedures to drive efficiencies.

Experience & Qualifications

• Experience within an office environment, minimum of 2 years.
• Familiar with the Purchase to Pay process and Purchase Orders.
• SAP Experience ideal but not essential.
• Copes well whilst working to tight deadlines and under pressure.
• Organises and prioritises workload appropriately.
• Problem solver with a keen eye for detail.
• Engages effectively with colleagues both within the team and the wider business.