PMO Admin/PA

PMO Administrator / Personal Assistant

Location: Warwick (Hybrid: 2 days per week onsite)

Company: Leading Utilities Company

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My client is a forward-thinking utilities company based in Warwick, dedicated to delivering innovative solutions that power the nation. As they grow and evolve, they are looking for a dynamic and organized individual to join our team as a PMO Administrator / Personal Assistant. This hybrid role is key to ensuring the smooth operation of our Project Management Office (PMO) while providing essential support to senior leadership.

The Role:

As a PMO Administrator / Personal Assistant, you will split your time between supporting the PMO with administrative tasks and providing high-level personal assistant support to senior management. This is an exciting opportunity to work in a fast-paced, collaborative environment where no two days are the same.

Key Responsibilities:

PMO Administration (70%)

1. Support the PMO in tracking and reporting project progress, risks, and issues.
2. Manage and maintain project documentation, ensuring all records are up-to-date and easily accessible.
3. Coordinate and schedule project meetings, including preparing agendas and minutes.
4. Assist with the preparation of presentations and reports for stakeholders.
5. Act as a point of contact for the PMO, responding to queries and providing information as required.

Personal Assistant (30%)

1. Provide comprehensive diary management for senior management, scheduling appointments and managing conflicts.
2. Organize travel arrangements, including booking transport and accommodation.
3. Handle confidential correspondence, emails, and communications on behalf of senior leaders.
4. Assist with event planning and coordination, such as team offsites or workshops.
5. Manage expense claims and purchase orders.

About You:

We are looking for someone who is proactive, organized, and able to juggle multiple priorities with ease. You’ll be a natural problem-solver with exceptional attention to detail and strong communication skills.

Essential Skills & Experience:

1. Previous experience in a similar PMO Administrator, Personal Assistant, or administrative role.
2. Strong organizational skills and ability to manage multiple tasks simultaneously.
3. Excellent written and verbal communication skills.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Ability to maintain confidentiality and exercise discretion.

Desirable:

1. Experience working in the utilities or infrastructure sector.
2. Familiarity with project management tools and methodologies (e.g., MS Project, Jira).

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