Picturehouse Outdoor Cinema Coordinator

The Outdoor Cinema Coordinator plays a key role in ensuring the smooth operation of the Picturehouse outdoor cinema season. The primary focus of this role is to uphold all Health and Safety responsibilities and provide an exceptional open-air cinema experience for our guests.

The Outdoors team consists of an Outdoor Cinema Manager & 3 Outdoor Cinema Coordinators. In this role you would be responsible for leading a host cinema team at each location.

• Full-time
• Fixed-time, June to September 2025
• Evening and weekend work is required with this role.
• Events are held over summer weekends, Friday-Sunday are the event days, Monday and Thursday are generally preparation days and midweek allows for days off. This role requires you to be able to be available for all the events between these dates. There will be a rest week part way through the season.

Before the Event (In conjunction with the Outdoor Cinema Manager)

• Assist the Outdoor Cinema Manager with pre-event preparations and liaise with venue management as required.
• Attend a mandatory pre-season training event.
• Prepare all the equipment and ensure all aspects are in operational order.
• Carry out any routine maintenance checks.
• Provide ad/hoc support to Picturehouse’s Operations department with logistics and other tasks that may arise before and during the season, for example transporting stock/equipment/furniture between our Picturehouse cinemas.

Ongoing Responsibilities (In conjunction with the Outdoor Cinema Manager)

• Collaborate with the host cinema and local teams to communicate event plans effectively.
• Liaise with the Marketing & Partnership departments to ensure the comprehensive promotion of the events and fulfil all sponsorship requirements.
• Coordinate with venue management to ensure all event aspects are well-organised.
• Liaise with third-party suppliers.
• Be commercially driven to maximise food and beverage opportunities to drive retail spend throughout the season.
• Stock Control & Ordering.
• Address customer queries and issues received directly to the outdoor management.
• Set up and monitor ticket sales.
• Set up Point of Sale (POS) and manage retail transactions.

Delivering the Event (In conjunction with the Outdoor Cinema Manager)

• Driving a 3.5t Luton or LWB van to and from event locations.
• Loading and unloading of the van, including manual handling and heavy lifting of the outdoor cinema equipment.
• Event management, coordinating tasks with the host cinema team.
• Daily setup and takedown of the whole event, Box office, Cinema screen, F&B counter, Projection.
• Operating food & beverage counter and retail equipment.
• Operating ancillary equipment.
• Serving customers.
• Partner liaison (Sponsorship) and delivery of required brand activations.
• Adhering to Health and Safety legislation.
• Acting as the nominated first aider.
• Provide the best possible Picturehouse experience to guests.

After the Event (In conjunction with the Outdoor Cinema Manager)

• Post-season decommissioning tasks.
• Performance reports on the season activity.

Person specifications

• Full driving license.
• Confidence in driving a 3.5t Luton or LWB van.
• Availability to work flexible hours, including weekends and evenings during the summer season.
• Previous experience in a logistics role.
• Previous experience working in a cinema or facilitating events.
• Administrative experience and knowledge of Google Suite.
• Understanding of Square POS creating products in back office.
• Ability to fulfil functional responsibilities to a high standard.
• Drive and resilience to support operational activities and efficiency.

Location

• You will be situated with good access to London.
• Hackney Picturehouse is used as the base during the season, where you will need to attend preparation days before weekend events.
• This is a remote role, and the location of the screenings will vary throughout the UK.
• Accommodation is provided when attending events outside of London.

The closing date for this position is 18/04/2025 at 23:59.