Pharmacy Senior Buyer

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United States

Pharmacy Senior Buyer

Poole

GBP 80,000 - 100,000

6 days ago

University Hospitals Dorset NHS Foundation Trust

The Pharmacy Procurement at University Hospitals Dorset NHS Trust is seeking an experienced, enthusiastic, and self-motivated individual to join the Pharmacy Procurement and Supply Services team. In this role, you will be responsible for the day-to-day ordering of medicines, liaising with wholesalers and suppliers, as well as colleagues on site, ensuring that medicines are received into the department ensuring the timely and accurate supply to wards and departments within the trust. You will be integral to maintaining a quality supply service.

The role is office-based, sitting at a computer for the majority of the day. Frequent concentration is required for purchasing and invoicing with an unpredictable work pattern due to interruptions from staff and suppliers who may need an immediate response for a medicine item.

Participation in the weekend and bank holiday rota is essential, the tasks required for these duties are pharmacy stores based, including tasks such as ward top-up, picking, and delivering of ward orders. The tasks are manual in nature requiring a high degree of physical fitness; please see the personal specification for further details.

Main Duties of the Job

• Placing orders with wholesalers and suppliers
• Resolving issues and queries regarding stock received, such as accurately processing returns to suppliers in a timely manner
• Liaising with wholesalers and suppliers to chase outstanding orders, source products, and obtain information for individual products requested.
• Maintain procurement databases and accurate records of off-contract purchases
• Support data update for implementation of CMU contract changes
• Completing Key Performance Indicator (KPI) data for both internal and external use on a monthly basis
• Participate in procurement team meetings to identify and resolve problems and suggest potential improvements to processes
• Work in other areas of the pharmacy department as required and participate in weekend and bank holiday roster
• To undertake any other duties applicable to the grade/post as required

Job Responsibilities

This job role is essential to ensure the smooth running of systems involved in the ordering and invoicing of medicines and other pharmacy items, providing safe and timely patient care.

Utilising computerised systems and undertaking medicines replenishment involving ordering, invoicing, receipt, verification, unpacking, and appropriate storage of products/goods.

The post holder liaises with internal and external team colleagues and suppliers to foster a highly professional and responsive pharmacy procurement service that meets operational needs.

Person Specification

Qualifications

• Minimum 3 GCSE's to grade C in English, Maths, and Science
• NVQ Level 2 in Pharmaceutical Science or be willing to work towards
• Computer literacy with working knowledge of the following applications: Microsoft Word, Microsoft Excel, Microsoft Outlook
• Previous experience of working in a purchasing/supply function
• Knowledge of Wellsky/computer-based dispensing system
• Knowledge of GDP (Good Distribution Practice) and awareness of the Carter Report

Other Requirements Specific to the Role

• Physically fit - this post includes manual handling, lifting, pushing, pulling, and bending with boxes up to 20kg. These tasks may be required to be sustained for several periods in a working day.
• Walking over distances and for prolonged time is required to perform the duties that are located across the hospital site.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Name

University Hospitals Dorset NHS Foundation Trust

Pharmacy Procurement and Supply Services Manager