Personal Assistant to the Finance Director

Personal Assistant to the Finance Director

Positions: 1
Band / Grade: HL5
Salary: £31,000 per annum
Post Type: Concurrent (External + Internal)
Contract Type: Permanent
Working Pattern: Full Time
Leave entitlement: Starting at 30 days per annum
Pension: Civil Service Pension Scheme
Closing Date: 25th March 2025 at 23:55
Interview Date(s): Initial telephone interviews for longlisted candidates are expected to take place on the 2nd/3rd April. Shortlisted candidates will then be invited to panel interviews due to take place w/c 7th April or early the following week.

Job Description
We are looking for a Personal Assistant to the Finance Director to join our Finance Office at the House of Lords. This is a varied role where you will be responsible for providing administrative support to the Finance Director and Finance Office - which may include diary management, organising departmental events, managing office supplies or minute-taking.

This is an opportunity to work on-site at Parliament for 3 days a week with up to 2 days a week working from home, dependent on business need. This is an exciting position for someone who enjoys working in a fast-paced environment and networking/working with a range of stakeholders and colleagues. The successful candidate will have a strong track record of supporting senior leaders in a range of ways such as drafting correspondence and triaging and managing emails, with the ability to prioritise and organise this support.

You'll be accountable for:

• Providing proficient diary management and administrative support to the Finance Director, liaising with Senior Officials Private Offices and Officer Holders Offices;
• Administrative arrangements for meetings including meeting schedules, room bookings and liaising with attendees;
• Minute taking and maintenance of action tracker for Finance Department meetings;
• Planning and organising Departmental events, including research, on-the-day event management and awaydays;
• Being the Finance Office Manager and deliver general administrative support to the office in order for it to function appropriately;
• Effective management of office supplies;
• Provide cover for the Executive Assistant in their absence;
• Contract management of finance department equipment;

What we're looking for:

• A strong track record of supporting senior leaders, including managing a complex diary, triaging, and managing emails and drafting documents and correspondence.
• Demonstrable ability to exercise tact and discretion when dealing with confidential matters for a senior leader.
• Proven ability to network, build trust, work together with, and communicate with staff at all levels.
• A high level of initiative and the ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary.
• Experience identifying and resolving problems independently and proactively, as well as designing and improving administrative processes.
• Excellent note taking and drafting skills.

What you'll get in return:

• 30 days annual leave (increasing to 35 after one years' service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The work we do is vital to House of Lords, and you will be a pivotal member in the team strengthening the work of the House. The House of Lords is the second chamber of the UK parliament. It is independent from and complements the work of the House of Commons to:

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise

Please complete your online application by 23.55pm on Tuesday 25 March 2025.

If you require any reasonable adjustments during the application process, please contact HLRecruitment@parliament.uk

Job offers are standardly offered at the minimum of the salary range.

The House of Lords Administration is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all candidates regardless of their age, caring responsibilities, disability, gender/sex, gender reassignment/trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation and socio-economic status. The Administration will also consider flexible working arrangements and reasonable adjustments.

We welcome and encourage job applications from people of all backgrounds. For this role we particularly welcome applications from groups which are currently underrepresented within the team, including applications from Black, Asian and ethnic minority candidates and candidates with disabilities.