Personal Assistant to the CEO

Personal Assistant to the CEO
Duration: Temporary 8 – 12 weeks
Working hours: 4 days per week, 9:00-17:00
Hourly pay: £16 – £25 per hour depending on experience
Location: London (office based role, nearest station is Knightsbridge)

About the Role

Charity People is proud to partner with a multi-disciplinary membership organisation connecting science and business. We are seeking a skilled Personal Assistant to provide essential administrative and organisational support to the Chief Executive (CEO) and Board of Trustees. This is an additional resource to support existing part-time PAs during a busy period.

In this pivotal role, you will ensure the smooth operation of executive functions and HR administration, contributing to the efficiency and success of the organisation.

Key Responsibilities

1. Executive Support:
   Provide administrative assistance to the CEO, including diary management, travel arrangements, and preparation of reports and presentations. Communicate confidentially with Trustees and other stakeholders. Organise internal management and staff meetings, including catering and logistics.
2. Governance Support:
   Assist in the preparation and distribution of Board agendas, papers, and minutes. Act as a liaison between the CEO, Board of Trustees, and advisory committees.
3. HR and Personnel Administration:
   Manage HR records, including contracts, references, and training requirements. Provide administrative support for staff recruitment and personnel meetings. Maintain accurate and confidential HR systems.
4. Other Responsibilities:
   Organise events and provide occasional venue support. Undertake ad hoc research and administrative projects as directed by the CEO.

Essential Experience

1. Previous experience supporting senior executives and Boards, with strong minute-taking skills.
2. Proficiency in Microsoft Office Suite, including PowerPoint and Planner.
3. Exceptional organisational and administrative abilities with the capacity to handle confidential information discreetly.
4. Strong interpersonal and communication skills, with the ability to liaise confidently at all levels.
5. A proactive and adaptable mindset, capable of multitasking and meeting tight deadlines.

How to apply:
If you are interested in this opportunity and are immediately available, please send your CV as soon as possible as we are reviewing applications on an ongoing basis.

There will be an initial interview via Teams on 21st/22nd January with a view to meet the CEO in person and for the successful person to start as soon as possible, therefore we are looking for people who are available immediately.

Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.