Personal Assistant to Executive Directors

Job Summary

An opportunity has arisen within the executive office to support the corporate function and be part of a friendly office team. The successful candidate will be Personal Assistant to Executive Directors, so working at the most senior levels in the Trust.

Experience of working in an office environment is essential; you will be enthusiastic and motivated and work to a high standard of accuracy. You will be able to prioritise your workload effectively and have excellent written and verbal communication skills. You will prepare agendas and take minutes at Board committee level.

The Walton Centre has been rated as an Outstanding Trust by the CQC and routinely scores high on its staff survey results.

Main duties of the job

You will provide comprehensive secretarial support and administrative services to the Executive Directors. You will work with the minimum of supervision in an organised and efficient manner to maximise the effective use of your own time and that of the Director.

You will produce excellent minutes at Committees of the Board and other meetings as required.

You will be experienced in complex diary management and co-ordinate internal and external meetings and some corporate events.

You will use your initiative and be able to multitask, you will maintain confidentiality at all levels at all times.

About Us

The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.

With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.

Date posted: 21 March 2025
Pay scheme: Agenda for change
Band: Band 5
Salary: £29,970 to £36,483 a year per annum
Contract: Fixed term
Duration: 12 months
Working pattern: Full-time
Reference number: 160-7042535
Job locations: Executive Office, The Walton Centre NHS FT, 2nd Floor, Main Hospital, Lower Lane, Liverpool, L9 7LJ

Job Description

Job responsibilities

Please see the job description and person specification document for detailed information about the job description for this vacancy.

Person Specification

Qualifications

Essential

• Minimum of RSA II Word processing and Audio Transcription (or equivalent)
• Degree or relevant experience

• RSA III
• ECDL qualifications
• Shorthand Qualification

Knowledge & Experience

Essential

• Proven recent experience of working as a PA to a Director or equivalent senior manager
• Experience of servicing and taking minutes at formal committee and group meetings
• Producing reports/letters
• Strong minute taking skills
• Strong administrative and organisational skills
• Ability to meet deadlines
• Ability to prioritise workload
• Ability to effectively manage diaries
• Excellent interrogation skills, collation of data and re-presenting this through a variety of mediums
• Experience of maintaining core records such as annual leave and expenses

• Experience of working in the NHS in an administrative role

Skills & Attributes

Essential

• Proficient in all Microsoft Office packages (Word, Excel, Access, PowerPoint, Teams).
• Ability to seek, analyse and evaluate information
• Have a well planned, organised and systematic approach to tasks
• Ability to work effectively and proactively as part of a team
• Ability to work closely with other departments which may include influencing and negotiating skills to achieve the desired outcome for the director
• Freedom to act when appropriate, using own initiative and judgement
• Able to demonstrate a high standard of English grammar and comprehension
• To work productively with the line manager

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

Employer details

Employer name: The Walton Centre NHS Foundation Trust
Address: Executive Office, The Walton Centre NHS FT, 2nd Floor, Main Hospital, Lower Lane, Liverpool, L9 7LJ
Employer's website: The Walton Centre NHS Foundation Trust