Personal Assistant to Director

Executive Personal Assistant (Executive PA) – 22.5 hours per week

Hybrid working available/ 1-day WFH/2 days on site

My client is a well-established, non-profitable organisation based in the Essex area. They currently have an exciting opportunity to join them in the position of PA to the Director of Retail and Health & Safety.

Reporting to the Director of Retail, Health and Safety, you will provide a full and comprehensive office management and administrative function for the entire Retail Directorate. Providing full support to the Director of Retail, Health, and Safety and the Head of Retail, along with the full retail team.

Key Responsibilities:

• To prepare for, organise, set agendas, including circulation of agendas, and supporting papers, diarising, and scheduling meetings, including multi people co-ordination, room co-ordination and catering as needed.
• To attend/minute such meetings to a consistent Board standard, producing first class minutes.
• Responsible for implementing digital administrative processes and procedures, to achieve maximum effectiveness across the Retail Directorate.
• Acting as first point of contact for the Director of Retail Health and Safety, providing first class communication and support.
• To support the Director of Retail Health and Safety with the design of new strategies for the Retail Business plan and to update this plan so all items are current.
• Cover for meetings outside of normal office hours (i.e., before 9am or after 5pm) may be required occasionally.
• Propose and offer insight and analysis to policy and documents.
• Responsible for taking minutes in formal meetings.
• Communicate sensitive information on behalf of the Director and department to internal and external stakeholders.
• Requires analysis of complex situations and discrepancies on behalf of Director of Retail.

Experience and Skills required:

• Experience gained in the role of PA/Personal Assistant/Executive PA
• Administrative experience at senior level, preferably in a Retail or Charity setting
• Typing qualification or equivalent level of experience
• Shorthand/minute taking qualification or equivalent level of experience
• Excellent communications skills, both written and verbal
• Ability to work under pressure and prioritise constantly changing, high volume workloads
• Excellent attention to detail with good spelling, grammar, punctuation and layout
• Good working knowledge of all Microsoft Office applications including Word, Excel, Publisher, and PowerPoint
• Experience of working in office and premises management
• Organising and facilitating meetings including minute taking
• Passionate and motivated by working for a non-profitable organisation

Benefits and working environment:

• A friendly, open and warm team to offer support and guidance.
• Generous annual leave entitlement starting at 27 days plus Bank Holidays and 1 day birthday leave.
• Pension scheme and Occupational Sick Pay on commencement.
• Encourage and support hybrid and flexible working.
• Active Education team providing in-house training and supporting learning opportunities.

Please note that a DBS basic disclosure check will be undertaken as part of my client’s pre-employment screening for the successful candidate.

If you have experience in the role of PA/Executive PA and you have passion and enthusiasm for the non-profit sector, then this role could be for you…please apply today with a copy of your CV.