Personal Assistant to Deputy PCC, Chief of Staff & Chief Finance Officer

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Closing Date:

Contract Type: Permanent

Hours: Full Time

37 hours per week. Some out-of-hours work required. Flexible working will be considered.

Location: South West

Details of Role:

The Office of the Police and Crime Commissioner (OPCC) for Avon and Somerset is looking to recruit an experienced Personal Assistant to join our friendly and professional team. The Police and Crime Commissioner leads improvement in efficiency and effectiveness of policing, victim support and criminal justice services on behalf of local people. The role is based in Portishead, near Bristol.

Reporting to the Secretariat Manager, the Personal Assistant to the Deputy Police and Crime Commissioner, the Chief of Staff and the Chief Finance Officer is a key role within the Secretariat Team. The role will work at the heart of the Office of the PCC, providing essential support and diary management to the three principals, supporting each of them to fulfil their statutory duties and deliver the PCC’s strategic objectives.

The core responsibilities of this interesting and varied role are:

• Manage diaries, prioritising time effectively to support the strategic objectives of the PCC and liaising with a wide range of stakeholders to support and maintain effective relationships.
• Manage e-mail inboxes to ensure priority e-mails are responded to and deadlines are met, responding or progressing correspondence as appropriate.
• Act as a first point of contact for all telephone callers or visitors ensuring that the appropriate member of staff deals with enquiries and ensures effective use of DPCC/CoS/CFO time.
• Attend meetings in an administrative/secretarial capacity, taking minutes as required.
• Work flexibly to provide support as needed to the three principals, to support the PCC’s important role in police leadership and accountability, victim services and the criminal justice system.

What we are looking for:

You will be the sort of person who thrives on working closely with other people, has strong organisational and planning skills, an ability to prioritise yours and your principals’ time and excellent communication skills.

What we can offer you:

A package of financial, lifestyle and health benefits, including:

• Hybrid working approach which incorporates blended office and home working.
• Free onsite parking at our offices in Police HQ, Portishead.
• Access to a gym at HQ for a minimal monthly subscription.
• Employee Assistance scheme offering help through counselling services, legal advice, and health assessment.
• Access to discount scheme for savings on shopping, days out, sporting events, holidays.

The OPCC has a strong focus on employing people that best fit with the ethos and culture of our team. We are therefore looking for someone that will embrace our values of Openness, Partnership, Compassion and Courage.

Please refer to the Role Profile document when completing the application form. In section 3, you are required to provide evidence with specific examples for each of the Essential criteria included in the Person Specification section of the Role Profile. For each of the criteria, please write a paragraph detailing how your experience, qualifications, skills and abilities meet the minimum criteria for the role. You may also wish to do the same for the Desirable criteria; however, this is not a mandatory requirement.

Application is via competency based application form.

Interview date: 17 December 2024

Start dates will have some flexibility; however, we would like to have this position covered as soon as possible.

Contact Person: OPCC Recruitment team

Contact Email: PCCRecruitment@avonandsomerset.police.uk

Contact Phone: 01278 646 188

Postal Address: Avon and Somerset Police and Crime Commissioner, Valley Road, Portishead, Bristol, BS20 8JJ