Personal Assistant to CEO

Job Title: Personal Assistant to CEO

Reporting To: Lead Executive Assistant

Location: Bristol, full time office based

Salary: Up to £45,000 depending on skills and experience

Reporting to the Lead EA, the Personal Assistant to the CEO is an exciting and dynamic role for an experienced and highly organised Personal Assistant looking to support a high-profile CEO in a fast-paced, influential environment.

Reporting directly to the Lead Executive Assistant, you will be an essential part of the CEO’s support team, ensuring that every aspect of their professional and personal commitments is seamlessly managed. You’ll have a front-row seat to the inner workings of a leading organization, playing a key role in enabling the CEO’s productivity and focus.

The ideal candidate will be a natural self-starter, capable of managing our many often urgent asks, and adapting to the dynamic needs of the CEO to provide seamless support. This candidate is also highly precise, someone who thrives making sense of and keeping on top of every detail. Finally, this candidate is a natural logistician and planner.

This is more than an administrative position; it’s a role for a proactive, adaptable, and resourceful individual who is passionate about supporting at the highest level and is looking to further develop their experience in executive support.

Objectives & Responsibilities: Upon joining, your objectives and responsibilities will include:

• Work with the Lead EA to manage the CEO’s business and private diaries, scheduling meetings, appointments, and events while ensuring efficient time management.
• Arrange travel and accommodation, building complex travel itineraries and providing updates as required on travel plans and changes.
• Manage the CEO’s expenses, submitting receipts and approvals to the Finance team in a timely manner.
• Manage CEO guest access, from liaising with facilities for building access to guest greeting and arranging catering as needed.
• Occasional support with urgent personal items or family commitments (e.g. invitations to events or personal errands).
• Help the Lead EA screen and prioritise emails for the CEO’s review as needed.
• Liaise with legal support, assisting with NDA preparation and organising correct signing and filing.
• Assist the Lead EA with actioning decisions, coordinating follow-ups, and executing tasks that support the strategic objectives of the CEO’s office.
• Provide backup support for critical projects or tasks when needed, ensuring continuity in the CEO’s support structure.
• Support the Lead EA with other administrative tasks as needed, including event coordination.

You should apply if you have:

• 3+ years previous experience as a Personal Assistant or similar role at C-Suite or similarly senior level.
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively and meet deadlines.
• Flexible and adaptable, with an understanding of the demands of supporting a busy Executive.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and loyalty.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Project and action management skills.
• Strong stakeholder management skills, from communicating with other executives to liaising with fellow employees and collaborating with the rest of the business support team (EAs and Office Assistants).

About Beam: At Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.

Check out the Latest Beam Updates. Together, we are Beam. And we’re leading the charge towards a sustainable future.

Benefits:

• Flexible working options including compressed hours.
• 33 days annual leave increasing 2 days a year up to 43 days after 6 years.
• Private medical insurance, including Dental & Optical.
• Career and learning development through paid courses, conferences and events.
• Curiosity fund – up to £500 to spend on learning which is not role related.
• Up to 10% company bonus.
• Pension up to 6% company contribution.
• Life assurance paid at 4X salary.
• Volunteering day, to give back to your local community.
• Enhanced maternity and adoption leave.
• Cycle to work scheme.
• Recognition & rewards for doing great work and living our values and behaviours.

Join Beam in our mission to make the world a cleaner, greener and safer place by deploying technology for good.

Interview Process: At Beam, we've designed a straightforward interview process to ensure the best fit for both you and the company. We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the hiring team.

• Application: Begin by submitting your application with your CV, highlighting your skills and experience relevant to the job.
• Talent Partner Interview: We will tell you more about the role, the team and Beam’s mission.
• Aptitude Test: Demonstrate your critical thinking, problem-solving abilities, and workplace personality through an aptitude test.
• Team Interview: Engage in a 1-hour interview with our Chief of Staff and one of our EA Team.
• CEO Conversation: Meet with our CEO for an in-person discussion.
• Offer! If you are successful in the process, you'll receive an offer to join Beam and become part of our team.

We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds.

Be part of a technology company making a positive impact, apply now.