Personal Assistant RMD

ENGINEERINGUK; London; On-site; GBP 30,000 - 50,000; Full time

Job description

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About Network Rail

At Network Rail, we're part of a large family serving millions of passengers and freight users throughout the UK every day. Our service impacts millions of people and we strive to become more efficient as we enhance, maintain, and operate our network.

Our passengers and freight users are at the heart of everything we do. We help connect people to their friends and families and get goods to their destination safely and efficiently. We're an organisation where people matter. When you're part of our team, you matter to us, and you matter to millions. Watch our video to find out more!

The Wales & Western region includes more than 2,700 miles of railway and we serve communities and businesses of Wales, the Thames Valley, West of England, and the Southwest Peninsula.
Our ambition to be responsive to passengers and freight users drives us every day and we're empowered to do the right thing for those who use the rail network. We actively challenge unsafe practices and take responsibility for addressing risks, resolving issues, and protecting safety and wellbeing.

About our people and the recruitment process - We're an inclusive employer of choice and we welcome applications from everyone!

As a Network Rail employee, you will enjoy a wide range of benefits!

Privileged staff travel - Leisure travel discount of 75% on all leisure travel and includes family members.

A subsidy of up to 75% on rail and underground season tickets if you travel to work on the train.

GWR ticket alliance - Heavily discounted all day passes for you and up to 3 friends and family to use across the GWR network.

Benefits package including healthcare offers, a cycle to work scheme, discounted healthcare club membership, and discounted offers and benefits including childcare, healthcare and online shopping site.

A range of Pension schemes to choose from.

Effectively manage work-life balance with a 35hrs per week contract, flexible leave, and enhanced family friendly support.

5 days paid volunteering leave.

2 weeks paid reserve leave for the Armed Forces community.

In Wales and Western region, you will have the opportunity to join PROUD, our reward and recognition scheme where you can say thanks and recognise colleagues across the region who have demonstrated outstanding values and behaviours.

To find out more about the benefits at Network Rail, click here.

Brief Description
We are looking for an experienced and motivated individual to provide an efficient and effective personal support service to the Managing Director, Wales & Western and wider team, to support the delivery of their objectives. This will include the provision of proactive, efficient diary management for the Regional Managing Director (RMD), ensuring the preparation of necessary documents for meetings and events.

About the role (External)

This role presents an opportunity to work as an integral member of the support team to the Managing Director, Wales & Western, and will also involve the coordination of communications to and from the Managing Director and supporting the Programme Director in overseeing executive team activities, projects, and meetings.

The successful candidate will approach requests with a solution-focused mindset to effectively assist both the Managing Director and stakeholders.

Your Main Responsibilities will be to:

1. Manage the Directors calendar.
2. Manage the Directors personal budget, making comprehensive records available at all times.
3. Make arrangements for functions, conferences visits and meetings.
4. Co-ordinate and prepare agenda and papers for executive meetings and assist with any follow-up action as necessary.
5. Supervise and organise workloads for clerical support team in conjunction with other functional managers.
6. Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
7. Utilise financial and procurement systems and act as Local Purchasing Agent (where directed).
8. Review accounts received and process invoices for payment in accordance with Internal Control procedures.
9. Process and maintain weekly personnel records.

You will ideally have:

• Excellent organisation skills
• Experience of working with senior management
• Excellent time manager
• Ability to work under pressure
• Good MS Office skills
• Ability to work on own initiative

Desirable:

• Sound railway background and knowledge of railway geography

Not sure if you meet all the requirements? Let us decide.