Personal Assistant (PA) to Finance Director

Personal Assistant (PA) to Finance Director

Join Our Team to Make a Difference in Warwickshire!

Are you a resilient, highly organised, proactive, and skilled Personal Assistant looking to work in an award-winning organisation which offers you a dynamic and supportive environment?

Warwickshire County Council is looking for an experienced person to support the Director of Finance and the wider Finance Service. We are seeking an individual who will thrive in a varied and complex role, responding and reacting positively to problem solving. This is a unique opportunity to be at the heart of democracy helping to shape the future of Warwickshire.

About You:

You will be an experienced Personal Assistant (PA) with knowledge of supporting senior executives.

You will play a crucial role in supporting the Director of Finance, ensuring the smooth operation of their working day to make certain that their time and energy is used where most valuable in the Council.

You will also play a pivotal role in supporting the wider finance service area, and Senior Leaders within the Resources Directorate when required, to achieve business excellence through comprehensive administrative support.

Skills

1. Exceptional communication skills, both written and verbal, with the confidence to engage with people at all levels.
2. Exhibit flexibility and adaptability, thriving both independently and collaboratively as part of a team, while maintaining a positive attitude and embracing new challenges with enthusiasm and a proactive approach.
3. Process financial administrative tasks including forecasting, invoicing and raising purchase order numbers, and using the in-house finance systems with high attention to detail.
4. Comfortable in handling sensitive and confidential information with discretion and professionalism.
5. Outstanding attention to detail and deadlines.
6. Well-developed organisation and planning skills with the ability to multi-task.
7. Ability to filter information and assess priorities.
8. Be proficient in Microsoft Office and other relevant software, such as those used for minute taking.
9. Demonstrate resilience and calm during high-pressure situations.

Experiences:

1. A background in providing high-level support, as a Personal Assistant.
2. Experienced in accurately recording meeting minutes, capturing key discussions, decisions, and action items with attention to detail.

Ultimately, our director is looking for an individual who will support and enable them in all aspects of their role to ensure they can fulfil their duties effectively and efficiently for Warwickshire.

Key Responsibilities of a Personal Assistant (PA):

1. Oversee and coordinate all correspondence, enquiries, travel arrangements, and diary management for the Director, providing proactive support to enable them to fulfil their strategic and managerial duties.
2. Act on the Director's behalf with diplomacy and judgment, both reactively and proactively, to support their responsibilities.
3. Serve as the primary point of contact for the Director, managing ad hoc requests and queries from internal and external sources, ensuring timely action and resolution.
4. Anticipate needs, exercise sound judgment, and take initiative to assist the Director and team.
5. Troubleshoot problems, remain solution-focused, and manage pressure effectively.
6. Safeguard sensitive information, always maintaining confidentiality.
7. Build and maintain relationships with stakeholders, including Councillors and external partners.
8. Collaborate within the Executive Support Team to maintain high-quality standards.

Working for Warwickshire - This is the difference you make

Warwickshire County Council is a place where everyone feels valued, included, safe, supported, and welcome. Our people are at the heart of this vision, could you be one of them!

Your future matters to us, we provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants.

The benefits we offer include agile working, a valuable part of the pay and reward package for employees working in local government, generous annual leave entitlement, plus bank holidays and an additional day at Christmas.

Additional Information

The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

To discuss the role please contact Purnima Kandula at PurnimaKandula@warwickshire.gov.uk

Closing date: 19th December 2024
Interview date: TBC

Should you require application forms in an alternative format/language or any adjustments to be made throughout the application process or upon appointment, please contact hrandpayroll@warwickshire.gov.uk and we will make every effort to meet your specific requirements.

Warwickshire County Council is committed to equality of opportunity for all employees and is keen to address areas of under-representation in its workforce.