Personal Assistant / Office Manager

FY Recruitment; London; On-site; GBP 46,000 - 48,000; Full time

Job description

Personal Assistant to CFO/ Office Manager – Central London – Hybrid – 3 days in the office

PA to CFO/Office Manager and Team Secretary to 3 Directors

Ongoing temp basis or fixed term contract– 14^th April start, latest 21^st April

£46-48K

A leading Property Developer in Central London is seeking a highly organised and proactive Personal Assistant to support their Chief Financial Officer (CFO)/ Office Manager to start with immediate effect on an ongoing temp basis /fixed term contract.

About the Role:

As a Personal Assistant to the CFO, you will play a vital role in ensuring the smooth and efficient operation of the finance department. You will be responsible for a wide range of administrative and logistical tasks, including diary management, travel arrangements, meeting coordination, and preparing reports and presentations. You will also be the point of contact for internal and external stakeholders, providing excellent customer service and maintaining a professional image for the company.

Key duties:

1. PA duties: Diaries, meetings, document production of Board reports/financial reports, presentations, stakeholder management.
2. Team Sec to 3 Directors – diaries, meetings, collaboration across the teams, document formatting.
3. Office Management – Managed building (approx 50 staff) so liaising with the management, day to day ensuring office running smoothly, maintaining supplies, managing hardware etc.
4. Meet and Greet of visitors, keeping meeting rooms tidy and prepared for meetings – No receptionist in the office. Working with internal comms, helping with intranet.

Key Skills/Experience:

1. Proven experience as a Personal Assistant or Executive Assistant, preferably in a property/real estate or professional services environment.
2. Looking for a PA with some Board level experience ideally having touched on Office management and happy to be the meet and greet person for the office.
3. Strong organisational and time management skills.
4. Excellent communication and interpersonal skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
6. Ability to work independently and as part of a team.
7. High attention to detail and accuracy.
8. Ability to handle confidential information with discretion.