Personal Assistant, Investments

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Closing date: Sunday 18 August 2024

Contract type: Permanent



The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.



We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.



These challenges need the bold science we support, but they won't be solved by science alone.



We are looking for a Personal Assistant to join our investments team.

Where in Wellcome will I be working?



Our investment portfolio is a resource that makes our charitable work possible, rather than a way in which we seek to achieve our mission. Over the past decade, the portfolio has grown at an annual rate of 12%, which has enabled us to nearly double the amount we spend on our mission of improving health for everyone by helping great ideas to thrive. The original source of our funding was a bequest left by Sir Henry Wellcome on his death in 1936. Since then, Wellcome's funding has come from a wide range of financial assets around the world:

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  publicly listed stocks and shares
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  private equity
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  venture capital
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  property
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  hedge funds and other investments.

You will join the Investments Operations team, reporting to the Investment Executive Assistant.

The PA team consists of 2 PAs / Team Coordinators and 1 Executive Assistant. The PAs provide general PA support to at least 2 senior members and team coordinator support to the wider Investments team.



What will I be doing?



You will provide a broad range of administrative, secretarial, support to 2 Principals as well as the wider Investments Team including manages schedules, arranges meetings, and handles correspondence, which frees up investment professionals to focus on decision-making and strategy.



What will I be doing?



You will provide a broad range of administrative, secretarial, support to 2 Principals as well as the wider Investments Team.



As a PA, Investments you will:

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  Diary management, for SLT (Senior Leadership Team) & wider team.
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  Assist with the co-ordination and logistics of team activities ensuring the smooth running of the team.
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  Organise internal and external meetings and appointments.
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  Prepare logistics for internal and external meetings, booking rooms, setting up AV, attending such meetings and producing minutes as required.
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  Arrange travel and meetings for SLT and team.
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  Help arrange and facilitate team training & offsite.
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  Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.

Is this job for me?



We are looking for someone who:

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  Has relevant/solid experience in a Personal Assistant or Team Coordinator roles.
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  Experience in the finance sector desired.
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  Has excellent working knowledge of Microsoft Office software including SharePoint
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  Is able to manage diaries and workload in an organised and efficient way, multi-task and able to work at pace and prioritise work to deadlines.
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  Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
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  Ability to deal with people at all levels and deal professionally with confidential material and issues.
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  An excellent team player

To apply please upload your current CV and complete our short application.



Interview dates: Tuesday 10, Thursday 12, Friday 13 September 2024



You can view the full job description on our website



You can read more about the benefits we offer our employees on our website



Our Hybrid Way of Working



We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 3 days working either remotely or in the office.

From 1st September 2024 we will move to 3 days in the office (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do



Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at .



Upon a conditional offer being made, the successful applicant for this position will be required to undertake a Basic Disclosure and Barring Service (or equivalent) criminal record check to disclose any 'unspent' criminal convictions or conditional cautions under the Rehabilitation of Offenders Act 1974. The criminal record check with not show anything that is 'spent'.

For further guidance on disclosure of criminal records please see this UK Government Guidance. You can view our Policy Statement on the Recruitment of Ex-offenders here. You can view our Privacy Statement here.

Company

We also identify areas in which Wellcome can lead significant change within five or ten years, aiming to transform the global response to some of today’s biggest health challenges.

We work with policy makers to ensure that good research is well supported, and that health is improved by changes to policies and practices based on evidence.

And we engage the public so that people are more aware of science and health research, and feel able to make the most of it in their own lives.

TALENT AND DEVELOPMENT AT WELLCOME

At Wellcome, we’ll encourage you to try new things and develop your skills.

We want people to join us who:

• think creatively
• aren’t afraid to challenge the status quo
• have a positive attitude and an enthusiasm for learning.

We take your career development seriously. You’ll find out about the learning, volunteering and social activities available at your induction.

Then each year you’ll work on your own development plan, deciding what you want to achieve and how you’d like us to help you get there.

Here are some of the ways you can develop your knowledge and abilities:

• training programmes
• time off to volunteer
• working in other teams - anything from shadowing a colleague to a formal secondment
• working as part of an ad-hoc team on special projects - within Wellcome and with our partners

‘My Career’ festivals throughout the year, designed to help you think about your career plans

a study scheme - we provide financial support to help you learn relevant skills.

We want to help you make the most of the opportunities on offer in our diverse organisation.

GRADUATE DEVELOPMENT PROGRAMME AT WELLCOME

Our two-year graduate development programme is your opportunity, as an enterprising, motivated recent graduate or Master’s graduate, to help deliver Wellcome’s mission to improve health.

You’ll have the opportunity to work alongside experienced professionals in a range of areas across Wellcome. These include funding, policy, investments, public engagement, communications and operations.

The next programme is scheduled to start on 7 September 2020.

SUMMER INTERNSHIP PROGRAMME AT WELLCOME

Our summer internships for undergraduates are designed to inspire, encourage and support a new generation who will go on to make a difference.

You’ll work alongside our experienced staff in the area that most interests you, building on your existing skills and gaining new ones. We value your insights and ideas, and during your time with us you’ll have every opportunity to make a real contribution.

Core benefits

• Holiday– 25 days’ holiday a year plus bank holidays (and we usually close between Christmas and New Year).
• Pension(defined contribution plan) – you contribute at least 3% and we pay in 15% of your salary.
• Income protection– to maintain your income if you have a prolonged illness or disability.
• Life assurance– four to six times your basic salary if you’re a member of our pension plan.
• Interest-free travel season ticket loan.

Health and wellbeing

• Private medical insurance– we pay the cover, you pay the tax (and you can pay to add dependants).
• Gym and fitness classes– free membership to on-site gym and subsidised fitness classes and treatments.
• Employee assistance programme– free, independent 24/7 help and advice for work-related issues as well as problems affecting your home life.
• Mental health support– our network of mental health first aiders can be a first point of contact, or help while you’re receiving professional help.
• Health assessments(free and voluntary) – after you’ve been here for one year, then every two years after that.
• Occupational health– annual eye tests and flu jabs, as well as job-related vaccinations.

Work-life balance

• Flexible working– we make every effort to support flexible working, including flexible working hours and remote working (we respect people’s different working preferences and the need for a healthy work-life balance).
• Flexi-leave scheme– you can buy or sell up to five days of your holiday entitlement a year.
• Staff social club– a range of sports teams and fun events throughout the year.

Contribute to the community

• Volunteering– we give you up to four days’ paid leave a year to contribute to our local community.
• Give As You Earn– allows you to make tax-free donations to the charities you care about.
• Cycle-to-work scheme– we offer at least 25% discount on bikes and cycling equipment and we have secure cycle storage, lockers and showers.
• Subsidised restaurant and cafe.
• Wellcome Collection discounts– 20% off food, drink and gifts from our cafe, restaurant and shop.
• Discounts through Perkbox– shopping, restaurants, cinema tickets, phone insurance and gift cards.

D&I TRAINING AND DEVELOPMENT AT WELLCOME

We offer Unconscious Bias training for all our staff and Reverse Diverse Mentoring for our Executive team. The D&I team regularly reviews our training offer to ensure we are equipping and supporting colleagues in D&I best practice.

EMPLOYEE ASSISTANCE PROGRAMME at WELLCOME

We offer an Employee Assistance Programme to help colleagues deal with problems that might affect their work performance, health and wellbeing.

This is an information and support service operated by an external specialist provider, with a focus on helping colleagues through the day-to-day challenges we all face at one time or another. The range of services includes advice on home, life and work issues as well as emotional support and counselling.

Diversity and Inclusion

Embracing diversity and inclusion is fundamental to delivering our mission to improve health, and we are committed to cultivating a fair and healthy environment for the people work here and those we work with. As we learn more about barriers that disadvantage certain groups from progressing in our workplace, we will remove them.

We are updating our policies and providing training to support the people we employ. We’re also making changes to our recruitment and selection processes to ensure we can continue to attract people from all backgrounds, and achieve our goals.

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