Personal Assistant (Cantonese or Chinese Speaking)

Secretary, Office Administrator & Personal Assistant (Chinese Speaking)

Job Description

The current employee will leave for maternity, so our client is looking for a contract cover for the position.

Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements for visitors such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Government reports filing, update and administration (Company House, tax, PAYE etc.).
• Office administration (office and IT suppliers, landlord, contractors).
• HR administration (holidays, HR policies, immigration system, insurance).

Work Location, Hours:

• Location: Based in London, to travel to Brighton on request.
• Office Hours: 2 days/week, 8am to 5pm including 1 hour lunch break.
• Work may request out of working hours due to the job request.

Administrative Assistant Skills and Qualifications:

• Reporting Skills.
• Administrative Writing Skills.
• Microsoft Office Skills.
• Managing Processes.
• Professionalism.
• Problem Solving.
• Verbal Communication.

Education and Experience Requirements:

• 5 years of administrative assistant experience.
• Knowledge of appropriate software including: Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Mandarin would be an advantage.

Proposed salary: £12-15k

Contract period: End of March 2025 – Mid May 2026 (This position will be an Agency Worker).