Personal Assistant

Position: Personal Assistant

Location: Virginia Water, Surrey

Employment Type: Full-Time, initial 3 month contract with a view to a permanent role

Salary Range: c£35-40k per annum - flexible, dependent on experience.

About the Role

About Us: At Build With Hemp, we are reshaping the future of construction. As leaders in sustainable innovation, we manufacture and supply prefabricated, carbon-sequestering construction products designed to combat the industry’s most pressing challenges.

Our revolutionary hemp-based materials help reduce emissions, achieve Net Zero goals, and comply with biodiversity legislation, providing cutting-edge solutions for new and existing building projects.

We are preparing to launch a range of eco-friendly products across the UK that will redefine construction standards. As part of this exciting journey, we’re seeking an ambitious, detail-oriented Senior Office Manager / Personal Assistant to support our leadership team and play a key role in driving our mission forward.

We seek a highly organised, proactive, and experienced Senior Office Manager / Personal Assistant with a strong background in the construction industry.

This role combines office management responsibilities with personal assistant duties, requiring a dynamic professional who can multitask effectively, prioritise workload, and thrive in a fast-paced environment.

The ideal candidate will have excellent communication and organisational skills, a deep understanding of construction processes and terminology, and the ability to support the executive team's operational and personal needs.

Key Responsibilities:

1. Office Management

• Oversee daily office operations to ensure efficiency and smooth workflow.
• Manage office supplies, equipment, and vendor relationships.
• Develop and implement organisational procedures and systems.
• Coordinate meetings, prepare agendas, and ensure follow-ups.
• Maintain accurate records, including project documentation and financial records.

• Provide comprehensive administrative support to senior executives.
• Manage calendars, schedule appointments, and coordinate travel arrangements.
• Handle confidential information with discretion and professionalism.
• Assist with personal tasks, including errands, event planning, and household management as needed.

• Support project managers with administrative tasks, including project tracking and reporting.
• Review and process contracts, purchase orders, and change orders.
• Liaise with subcontractors, suppliers, and clients as needed.
• Monitor deadlines, ensure compliance, and maintain safety documentation.

Qualifications:

Experience: Minimum 5 years of experience as an office manager or personal assistant, including time within the construction industry.

Education: Bachelor’s degree or equivalent experience in business administration, construction management, or a related field is preferred.

Skills:

• Strong understanding of construction terminology and processes.
• Proficiency in Microsoft Office Suite and project management software (ideally Monday.com).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.

Attributes:

• Detail-oriented and proactive.
• Professional demeanour and strong interpersonal skills.
• Ability to handle high-pressure situations and tight deadlines.

How to Apply:

Please send your resume and a cover letter highlighting your relevant experience to hello@buildwithhemp.co.uk. Applications will be reviewed on a rolling basis.

This position is ideal for someone with a passion for organisation, a background in construction, and a desire to support leadership in achieving their goals. If you thrive in a fast-paced environment and enjoy the challenge of balancing multiple responsibilities and working within a company that will reshape construction, we encourage you to apply!