Personal Assistant

This website is operated, hosted and managed by Williams Lea Limited, 3 Savannah Way, Leeds LS10 1AB, United Kingdom.

Salary: up to £31,500 dependant on experience per annum, plus company benefits

Location: Reading

Contract: Full Time

Shifts: 37.5 hours per week, Monday – Friday, 9am until 5:30pm with 1 hours unpaid lunch break

Williams Lea seeks a Legal Personal Assistant within Employment Law to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.

Purpose of role

The role of the Personal Assistant is to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality.

The Personal Assistant will act as workflow manager for other support services, including delegating and supervising the completion of document production, file management and copying/scanning work primarily undertaken by other relevant business support services.

Key responsibilities

• Diary management / FE organisation including booking meeting rooms, arranging travel, itineraries, expenses
• Typing documents, letters, emails and attendance notes as required by Fee Earners
• Supporting with client file opening and closing, conflict checking and AML
• Preparing / typing attendance notes, documents and amends, letters and emails in draft
• Online form completion
• Delivering an exceptional electronic and hard copy file management service
• Return or add documents to existing client files
• Work with the practice management system to log and record documents
• Handle and administer closed files as requested
• E-Filing and file housekeeping
• Uploading and Downloading documents from client management system
• Uploading and Downloading documents from portals
• Provide photocopying, scanning, and printing as per Fee Earner / customer instructions
• Understand and comply with corporate standards. Constantly seek ways to improve operations and suggest and implement approved ideas
• Usage of internal and external portals/systems
• Communicate with customers on job or deadlines

Personal attributes

• Employment Law knowledge would be helpful
• Exceptional standard of written and verbal communication
• Competent with the Microsoft Office suite
• Excellent interpersonal skills
• Solutions focused
• Have a high level of confidentiality and integrity
• Exceptional attention to detail

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• 25 days holiday, plus bank holidays (pro-rata for part time or fixed term roles)
• Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Health Assessments
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law).

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com (we do not accept applications to this email address).