Personal Assistant

Personal Assistant Job Description

Marcilly Recruitment is seeking a high-level Personal Assistant to support two high-profile, rising stars. The successful PA will provide right-hand support across their business and personal lives, which are so intertwined with what they do. They need a super adaptable PA who can quickly switch between tasks and keep many plates spinning.

Personal Assistant Role:

The Personal Assistant’s primary role is to be the ‘right hand person’ within a high profiled household. The individual must be able to understand the importance of prioritising meetings, manage personal appointments, and be a trusted support for personal and work situations.

Salary: £60K-£75K

Benefits: bonus; 26 days holiday; life assurance; medical insurance; pension; freebies

Hours: 09:00 – 18:00 with flexibility out of hours

Location: fluid across London between homes in Notting Hill, on set, family office, attending meetings with them etc. – usually on site five days a week

Personal Assistant Accountabilities:

• Very heavy inbox and calendar management - can be chaotic at times. Read and respond to all work emails on behalf of the principals.
• Manage RSVPs and a high volume of requests for events/collaborations/celebrities to ensure all requests are responded to within a timely manner.
• Managing communications (phone, social media, email etc) with high profile people.
• Social media management.
• Own and coordinate schedules for the upcoming weeks, updating the spreadsheet as you go.
• Being present onsite during working hours (with flexibility).
• Create a checklist every morning to check through work and personal tasks.
• Be on top of scheduling and timings to navigate principals during busy periods.
• Book all personal appointments and help manage their social calendar.
• Work closely with house staff to ensure efficiency with cleaning, housekeeping, washing, and dog walking.
• Recruit and manage household staff.
• Travel – flights, hotels, visas, cars, restaurants, itineraries, activities, credit cards etc.
• Ensure schedule and briefing docs are produced and given ahead of time, managing internal teams to ensure they are getting the info they need.
• Be adaptable and manage their ever-changing schedule whilst travelling, supporting them (either on the ground or in the air – being available out of hours on their time zone if needed).
• Property management – implementing systems and processes, managing all bills, budgets, shopping, renovations etc.
• Ensure an effective working relationship between the Personal Assistant and the individuals they will support.
• Constant liaison with internal and external stakeholders, family office, companies, press etc.

Personal Assistant Selection Criteria:

• Must have experience working as a private personal assistant / business and private mix ideally.
• The successful Personal Assistant must have demonstrated longevity within their roles.
• Excellent people skills and the proven ability to handle both delicate and complex situations whilst juggling multiple responsibilities.
• Excellent written and oral communication skills.
• Demonstrated ability to work in a fast-paced, intense environment and proven ability to manage senior stakeholders.
• Demonstrated experience of dealing with highly confidential information and ideally experience working with high-profile people.
• Ability to balance long term projects with the urgency of immediate demands.
• Excellent prioritisation skills.
• Strong presentation skills and the ability to convey complex messages succinctly and convincingly.
• Experience of giving, receiving, and acting upon constructive feedback.
• Able to act with integrity and a high degree of emotional intelligence.
• Ability to work flexibly, particularly under pressure.