Personal Assistant

Uniting People; City of Edinburgh; On-site; GBP 25,000 - 45,000; Full time

Job description

Role: Personal Assistant

Job Type: Permanent

Location: Edinburgh

We are a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership.

The Role

As a Personal Assistant you will provide administrative assistance to Scotland Head, Sales Director UK&I. In this role you will be the single point of contact for the Head Of and Sales Team. You will also manage the Scotland office and complete administrative and organisational duties. In this role travel to London and other office locations may be required on occasion.

Key Responsibilities:

1. Personal Assistant to Head of Sales
2. Arrange meetings & travel for Scotland Head.
3. Create/update presentations and articles on Scotland activities for meetings, events, panels, bids, PR etc.
4. Registrations for events.
5. Submit expenses.
6. Legal document handling.
7. SWON budget management.
8. Action approvals for travel, claims, leave, visas, equipment, services.
9. Update leave planner for sales team.
10. Support onboarding of new employees including tagging, updating on systems and arranging equipment.

Your Profile

Key Skills/ Knowledge/Experience

1. Excellent organisational, planning and interpersonal skills
2. Comfortable building relationships with stakeholders at all levels, both within and external to the organization
3. Ability to adapt to fast-moving deadlines and prioritise requests from multiple sources
4. Excellent communication skills, both written and verbal
5. Confident user of Office 365 programs and quick learner of new systems
6. Comfortable working autonomously and proactively within the remit of the role, as well as part of a team, both remotely and in person
7. Confidentiality and professionalism
8. Ability to work to tight timescales and budget limits
9. Experience in a similar role
10. PA/EA for Senior Management
11. Event management
12. Meeting arrangements
13. Travel management
14. Finance/invoice payment/expense payment experience
15. Worked with confidential information
16. Management and data collation and reporting
17. Office management