Personal Assistant

Oakley Recruitment is working in partnership with an expanding Social Media organisation based in the Bromsgrove area. This is an excellent opportunity to join the team as a Personal Assistant on a full-time permanent basis.

Culture and Environment

Our client is a dynamic and ambitious organisation on an exciting growth journey, driven by creativity and a bold vision. You’ll be joining a small but mighty team, the team are passionate, supportive, and making a real impact in their industry. With an outstanding reputation, they are shaking things up and achieving big things.

This opportunity offers hybrid working, with a stylish office space that makes coming to work a pleasure. The business is deeply invested in personal development, offering retreats and exclusive industry events that every team member is a part of. If you're looking for a role where you can thrive, grow, and be inspired every day, this is it.

Personality

You are a highly organised powerhouse with exceptional time management skills and an unwavering commitment to excellence in everything you do. Your creative flair comes naturally, and you have a strong grasp of social media, paired with sharp commercial acumen that drives results.

Professional and articulate, you bring warmth, friendliness, and a fun, engaging energy to every interaction. Your ability to balance creativity with strategic thinking makes you a true asset, and your high standards ensure that everything you deliver is nothing short of outstanding!

Reward

• Hybrid – 3 to 4 days in office and 1 to 2 days remote (flexible on days)
• Exciting travel opportunities – occasional overnight stays (1-2 times per month)
• Annual company retreat
• Investment in personal development
• 20 days + BH, increases 1 day every full year of employment
• Gifted Birthday day

Job Role:

• Managing inboxes, prioritising messages and drafting responses where needed
• Calendar management, scheduling, and meeting preparation
• Organising systems, processes, and file storage for efficiency
• Handling travel arrangements, bookings, and itineraries
• Attending key calls, taking notes, and ensuring follow-ups are actioned without needing to be asked
• Providing administrative support to keep the CEO focused on high-impact work
• Team & Operations Management
• Overseeing team accountability
• Managing recruitment and onboarding, ensuring seamless integration of new hires
• Building and maintaining a database of processes and systems
• Reviewing, approving, and managing client contracts
• Raising invoices and chasing overdue payments
• Managing client trackers and keeping internal systems up to date
• Overseeing new clients onboarding and managing inbound enquiries
• Submitting applications for awards and PR opportunities
• Organising retreats and events
• Managing podcast guest bookings and coordination
• Providing general administrative support
• Assisting with invoicing and financial tracking

Skills and experience:

• Highly organised with exceptional attention to detail
• A natural problem-solver who thrives on taking initiative
• Confident in making decisions and prioritising tasks independently
• Able to juggle multiple responsibilities, working efficiently in a fast-paced environment
• A great communicator (written and verbal) with a professional yet approachable tone
• Tech-savvy with experience using G Suite, Canva, Trello, Monday, Slack, and Xero
• Prior experience in marketing, social media, or a similar agency environment would be preferred
• Trustworthy with the ability to handle sensitive information with discretion