Personal Assistant

Cwm Taf Morgannwg University Health Board; Bridgend; On-site; GBP 26,000 - 30,000; Part time

Job description

Job Summary

A great opportunity has arisen for an experienced and proactive administration assistant to join the Head of Nursing and Senior Nursing Team in Princess of Wales Hospital.

The successful candidate will be required to provide comprehensive and confidential administration support to the Head of Nursing, Lead & Senior Nursing Team within the and administrative support to the wider Nursing Team.

The post holder is required to provide an effective and professional service by communicating with other directorates, divisions and stakeholders, both internally and externally and will be required to produce work to deadlines whilst ensuring compliance with Cwm Taf Morgannwg University Health Board policies.

If you are enthusiastic and motivated and want to make a difference, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.

This is a key role in the effective running of a multi-Disciplinary team with lots of opportunities for development.

Knowledge and experience are required in a range of personal assistant and office responsibilities, including diary management, setting up meetings, PA support and inbox management, with project support as and when required.

Main duties of the job

1. Attend meetings to take and transcribe informal and formal minutes, ensure production of minutes and onward distribution in agreed timescales.
2. Manage the preparation and distribution of agendas and papers for internal and external meetings/events.
3. Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover as and when required.
4. Provide comprehensive project support to the team ensuring communication between directorates, divisions and stakeholders.
5. Collate relevant information to ensure the designated individual(s) is prepared for any deadlines, meetings, presentations, talks, seminars, conferences and discussions.
6. Monitor and manage relevant papers and documentation, using a brought forward system.
7. Manage, organise and support the planning of complex meetings, events and conferences, including delegating duties as necessary, booking venues, arranging equipment and refreshments, preparing packs and registering attendees.

About us

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We Live By Our Core Values

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Date posted

16 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,928 to £29,551 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

110-AC048-0425

Job locations

Princess of Wales

Coity Road

Bridgend

CF31 1RQ

Job Description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Responsibilities

Job description Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification
Qualifications Essential

• Educated to undergraduate Diploma Level or possess equivalent skills, knowledge and experience

Experience Essential

• Strong office administration/ secretarial skills

Skills Essential

• Excellent verbal and non-verbal communication skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details
Employer name

Cwm Taf Morgannwg University Health Board

Address

Princess of Wales

Coity Road

Bridgend

CF31 1RQ

Employer's website

https://joinctm.wales/