People & Recruitment Assistant

TN United Kingdom; London; Hybrid; GBP 25,000 - 40,000

Job description

We are looking for an organised and proactive People/Recruitment Assistant to support our People & Talent team. This role will play a key part in the hiring process, HR administration, and employee experience, ensuring a smooth and efficient people function.

This is a great opportunity for someone looking to develop their career in HR and recruitment within a fast-paced and dynamic environment. This role will require 3 days a week in the London office.

You’ll deliver genuine, heartfelt experiences to our people; from the hellos, high fives to goodbyes, everyone will feel part of the Yapily family.

You will provide office, recruitment and people administration support to the Director of People & Talent at Yapily. From getting our people off to a flying start, to providing operational best practice advice across the full spectrum of People Operations and keeping our department organised and efficient; you’ll create and maintain a dynamic workplace culture that supports the achievement of results. You’ve got an eye for detail and understand the importance of confidentiality, empathy and relationship building to keep our people happy and thriving in their careers at Yapily.

Requirements

Recruitment Support

• Assist with end-to-end recruitment, including job postings, candidate screening, and interview scheduling.
• Coordinate candidate communication, ensuring a positive candidate experience.
• Maintain and update the applicant tracking system (ATS) and recruitment database.
• Conduct initial CV reviews and arrange interviews with hiring managers.
• Assist with onboarding, including offer letters, contract preparation, and background checks.

HR Administration

• Be the first point of contact and manage, respond to and escalate any emails that come through the people inbox.
• Carry out full onboarding processes.
• Maintain and update employee records, contracts, and HR databases.
• Support the Director of People & Talent with day-to-day HR tasks and projects.
• Assist with payroll preparation, benefits administration, and leave tracking.
• Help coordinate training, development programs, and employee engagement initiatives.
• Ensure compliance with employment legislation and company policies.
• Support with data entry, HR reports and documentation for audits.
• Contribute to improving HR processes and best practices.

Office Support & EA Support

• Cover the EA / Office manager role on holidays.
• Active member of the Social committee, supporting with budgeting, planning and coordinating other members of the committee.
• Manage consensus data for Private Medical insurance.

For your new role

• You love people – it’s wired into your DNA.
• You think outside of the box and are always looking for better ways to do things.
• You have aligned experience. You love to create meaningful moments for people.
• You are driven. You’re perceptive, you ask questions and you strive to understand.
• You enjoy solving problems. You don’t get flustered easily. You’re comfortable managing your time and can be counted on to skilfully handle feedback and complaints.
• You are people-focused. You’re warm, honest and genuine.
• You understand the importance of attention to detail and ensuring quality outputs. Everything you produce is of high quality and you’re a champion when it comes to ensuring consistency of our People data.
• You’re cool under pressure. You listen intently.
• You can explain just about anything to anyone and you’re comfortable communicating at all levels.
• You have a can-do approach. You think on your feet. Switching up tasks and juggling multiple priorities comes naturally to you.
• You understand and champion relevant Labour Law requirements.
• You’ll treat every interaction and conversation with a high level of confidentiality and diplomacy.
• You’ll proactively take the lead in your own personal development.

Benefits

• Competitive base salary + equity, so you own a little bit of what we build together!
• 25 days holiday a year (plus bank holidays)
• We also offer an additional one day holiday after 1 year of service up to the value of 5 days over 5 years.
• Hybrid Working – We value work-life balance and offer a flexible hybrid working model, allowing you to work from home up to two days per week.
• Nomad Working – Enjoy the freedom to work from any place within Europe for up to 30 days per year.
• We offer enhanced Paternity and Maternity leave.
• Comprehensive Private Medical Insurance through BUPA.
• Comprehensive and tailored mental health support through an award-winning provider.
• Company Pension Scheme.
• Income Protection.
• Life Assurance.
• £200 annual Learning and Personal Development budget.
• Cycle To Work Scheme.
• Access to many discounts through the Yapily Benefits Hub.
• Employee Referral Scheme which offers £1000 per employee referral.
• Team Activities - we have a monthly social budget to support getting together over pizza.