People & Payroll Assistant

Goodman Masson are delighted to exclusively partner with a globally recognised organisation dedicated to advancing sexual reproductive health care rights and justice, including safe abortion, across diverse communities worldwide. This impactful International NGO is seeking a People and Payroll Assistant on an initial 3 month contract to start ASAP with a view to being made permanent.

As a People & Payroll Assistant and reporting to the Global Head of People Operations, you will be the first point of contact for HR queries, ensuring employees receive timely and professional support. You will work closely with HR colleagues, finance teams, and external payroll providers to maintain HR systems, process payroll, and coordinate recruitment activities. Your attention to detail and commitment to excellence will ensure accurate record–keeping, compliance, and streamlined HR operations.

Key Responsibilities

HR Administration & Compliance:

• Provide HR operational and administrative support to the London and Affiliate offices.
• Act as the first point of contact for HR queries, managing the HR mailbox and responding to stakeholders promptly.
• Support onboarding and offboarding processes for employees and consultants, ensuring compliance with HR policies.
• Maintain and update HR Information Systems (HRIS), Applicant Tracking Systems (ATS), and personnel records.
• Manage HR SharePoint files and employment toolkits to support consistent HR operations.
• Assist in delivering HR training sessions on systems, policies, and processes.
• Manage HR invoices and purchase orders, ensuring timely payments and budget alignment.

Payroll Coordination:

• Process monthly payroll and invoices for London and Affiliate offices, ensuring accuracy and compliance.
• Liaise with outsourced payroll providers to resolve any discrepancies.
• Act as the first point of contact for payroll queries, providing clear and timely responses.
• Work with finance teams and payroll providers to track payroll payments and audits.
• Ensure accurate payroll records and communicate necessary updates to relevant stakeholders.

Recruitment & Onboarding:

• Support recruitment activities by coordinating job postings, managing candidate communications, and scheduling interviews.
• Ensure a smooth and professional recruitment process, from advertising roles to onboarding new hires.
• Maintain recruitment records and ensure compliance with HR policies.
• Liaise with recruitment agencies and internal hiring managers to facilitate structured hiring processes.

What We're Looking For

Expertise & Experience:

• Previous experience in an HR Operations or Administration role, supporting HR processes, payroll, and recruitment.
• Understanding of basic employment law, data protection, and confidentiality.
• Experience working in a fast–paced, people–focused environment.
• Experience maintaining HRIS and payroll records with a focus on accuracy and compliance.
• Knowledge of the international development sector (desirable).
• CIPD Level 3 qualification or working towards certification (desirable).

Skills:

• Strong organisational and time management skills with the ability to multitask and meet tight deadlines.
• Excellent verbal and written communication skills, with the ability to interact with diverse groups.
• Attention to detail and strong data–entry skills to ensure accurate HR records.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good HR research skills to support policy development (desirable).
• Experience editing online content (SharePoint) to support HR communications.

Other key details:

• Salary: 150–200 per day inside IR35
• Hybrid: Only 2 days in the London Bridge office (Tuesdays and Thursdays) per week
• Start date: ASAP, very latest of 5th of March

If you are interested in applying, please email me at (url removed) for the full JD and further details about the role, organisation and process.

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.