Pension & Payroll Specialist (Part Time)

Pension & Payroll Specialist (Part Time)

An excellent opportunity for a part-time Pension & Payroll Specialist to join a not-for-profit independent organisation working in partnership with the NHS based in Farnborough, Hampshire. The role will require the commitment of at least 24 hours per week on a job share basis - we can be flexible on when these hours are carried out.

You will share responsibility for the Operational Management of the payroll and pension processes, ensuring the accurate and timely delivery of monthly payroll, alongside comprehensive administration of the NHS pension scheme, ensuring that everything is efficiently managed in line with the company and statutory requirements.

We may close this vacancy early should we receive a high number of applicants.

Main duties of the job

As a crucial part of the Finance team and reporting into the Finance Manager, your role will involve complex and varied Payroll and Pension duties on a job share basis. With regards to Payroll, you will be required to manage monthly payroll processing, making sure this is run on time and following strict processes. You will be responsible for updates to employee details, pay rates, and tax codes. You will handle extra hours, reconcile data, issue payslips, and ensure compliance with payroll legislation - remaining compliant with HMRC legislation at all times. As part of your role, you will share responsibility for overseeing all NHS pension compliance, including auto-enrolment, contributions, and annual returns, as well as acting as the main point of contact for any employee pension queries.

About us

NHUC is a not-for-profit Community Benefit Society, working in partnership with the NHS. NHUC provides services through two divisions, Same Day Care (SDC) and TalkPlus.

SDC provides services through the Integrated Urgent Care (IUC) contract which covers the in Hours Clinical Assessment Service (CAS) and Out of Hours (OOH) provision for North Hampshire, North East Hampshire, and Farnham (NEHF) and Surrey Heath places which are part of the Hampshire and the Isle of Wight ICB and Frimley ICB respectively. We also provide Urgent Treatment Centres at the front doors of both Basingstoke and Frimley Park Hospital whilst also holding some smaller contracts supporting Community Hospitals OOH and Flu response. Finally, SDC has a virtual care arm supporting patients at home.

TalkPlus provides NHS Talking Therapies, supporting people with common mental health problems in Northeast Hampshire and Farnham place. TalkPlus offers a range of treatments to people who are experiencing symptoms of stress, anxiety, low mood, depression, panic, phobias, or OCD. TalkPlus has care pathways to provide timely treatment for perinatal and military veteran referrals.

NHUC is a Disability Confident registered organisation and are proud to support the Armed Forces community as a signatory to the Armed Forces Covenant.

Job responsibilities

Undertake the following tasks in relation to the monthly payroll process with the support of the Finance Team as required:

• Update employee tax code changes as advised by HMRC.
• Update Sage payroll system for changes in respect of employees. This includes starters, leavers, changes in pay rates, personal details etc.
• Process extra hours claims and variations as advised by HR.
• Update salaried staff schedules for any changes, prepare import schedule, and import pay data into Sage payroll.
• Review, retrieve, and reconcile pay data from RotaMaster (RM) and import pay data into Sage Payroll.
• Check and reconcile payroll data and produce associated reports.
• Issue payslips and Earnings Reports to staff.
• Process leavers and distribute any related documentation.
• Submit FPS and EPS to HMRC.
• Process Net Payments to Bank.
• Reconcile and pay PAYE.
• Reconcile Government Gateway account.
• Process monthly payroll journal into Sage Accounts.
• Review and reconcile payroll and pension control accounts in Sage Accounts.
• Process payroll year end.
• Keep up to date with payroll legislation.
• Be the main point of contact, internal and external, for all payroll queries.
• Implement AfC (Agenda for Change) changes to pay rates.
• Calculate pay rates and enhancements.
• Maintain pay rates on RM.
• Communicate pay rates with HR.
• Maintain RM to Sage payroll link.
• Process Self Employed GP payments including supervision to agreed timetable.
• Supply monthly and annual income reports to GPs.

Pensions

• Ensure compliance of auto-enrolment and three yearly re-assessment.
• Keeping up to date with NHS Pensions scheme compliance.
• Re-assess all part-time staff for NHS pension purposes monthly.
• Maintain NHS Pension database for joiners, leavers, and changes.
• Be the main point of contact for NHS Pensions and Employees queries.
• Pay and report monthly NHS and Nest contributions.
• Pay and report monthly GP Solo pension contributions.
• Produce, collect, and submit annual GP Solo forms.
• Process NHS Pensions SD55 Annual Returns.
• Process NHS Pension retirements with support from external consultant as required.
• Investigate GP requested pay and pension queries.

Person Specification

Experience

• Our ideal candidate will have considerable experience working on a large-scale payroll operation. Ideally, you will be used to running a complex payroll for over 200 members with strong attention to detail. You will have extensive experience working with Sage 50.
• We are looking for someone who is process-driven, self-motivated with excellent communication skills and loves getting stuck into payroll and pensions!
• Knowledge of NHS Pensions and understanding of pension regulatory requirements is highly desirable as is a CIPP qualification (Chartered Institute of Payroll Professionals).

Qualifications

• Minimum of 5 GCSE's at Grade 4 and above including Maths and English.