Payroll Supervisor

Our Company:

M & A Doocey is a multi-disciplined, civil engineering and utility contractor operating nationally, providing a range of utility and civil engineering services including multi-utilities. Based in Tipton and established for more than 40 years, we are framework partners with several major utilities, driven by a commitment to maintaining and developing solid client relationships and we continue to diversify and reinforce our reputation for delivering quality you can build on.

Payroll Supervisor - The Role:

This role reports directly to the Head of HR & Support Services. We are looking for an experienced and competent Payroll Supervisor capable of processing all payroll functions including pensions. The Payroll Supervisor is responsible for managing the company's end to end weekly and monthly payroll process for PAYE staff and the payment of subcontractor Hudson Invoices. The primary role is to ensure accurate and timely payment of monies and other forms of compensation to circa 600 people split sole trader and employees. This role involves maintaining payroll records, processing payroll transactions, and ensuring compliance with all relevant laws and regulations. The Payroll Supervisor is expected to lead and manage all payroll queries and the payroll email inbox. The Payroll Supervisor jointly shares management of 2 HR/Payroll team members in conjunction with the Head of HR and Support Services.

Our payroll department is a pressurised environment Monday to Wednesday, it is reactive due to the nature of our work. This role does require commitment, flexibility and complete ownership of the payroll function. For example, the working day ends at 5pm; however, on rare occasions such as a power cut or IT outage, we may have until 7pm to process pay into bank accounts. In such instances, we would need the Payroll Supervisor to stay until resolved to ensure everyone is paid. As such, we have a strong teamwork bond within the HR/Payroll team and a ‘can-do’ attitude.

We have a bespoke payroll system and app which collates timesheet and invoice data which can be imported into SAGE50.

What you will be responsible for:

• To ensure all employees are paid accurately and on time on a weekly and monthly payroll across 5 Companies, circa 300 employees.
• Payment of Sole Trader invoices to Hudson Contract for approximately 300 subcontractors.
• Submitting all RTI, FPS and EPS to HMRC on a weekly/monthly basis and making PAYE payments on time and correctly to ensure no fines are incurred.
• To deal with all year-end payroll duties such as P60's and P11d's and to assist the finance team with any issues relating to these payroll processes and associated audits.
• Completion of P46’s for Company vehicles.
• Manage and maintain company mileage and company cars, submitting private mileage figures.
• Calculating all statutory and HMRC deductions/payments for employees.
• Managing the company pension schemes.
• Apply tax code notifications from employees and HMRC.
• Maintain the administration of Payroll Systems and HR files.
• Work collaboratively with the HR team to ensure that business priorities are met.
• Process all documentation and correspondence relating to employee life cycle matters in a timely and accurate manner, adhering to Company procedures.
• Liaise and provide information to other departments with regards to new starters, leavers, holidays, and pay rate change details.
• Create spreadsheets and graphs; input data; analyse information and translate in report form.
• Process and update all exit documentation timely to ensure accurate final pay.
• Contribute to the continuous improvement of HR & Payroll processes, documents, and services.
• Provide cover when other team members are on annual leave or absent.

What Knowledge, Skills & Abilities do you require?

• Solid payroll experience (certified or qualified by experience).
• SAGE 50 experience.
• Good attention to detail.
• Excellent MS office skills, in particular Excel.
• Strong administration experience and organisational skills.
• Excellent communication skills - written and verbal.
• Confident, with strong interpersonal skills and the ability to liaise with managers at all levels within a business.
• Discretion and the ability to work with sensitive information/data while maintaining the highest levels of confidentiality.
• Ability to meet deadlines and respond positively to pressure.
• Flexibility and ability to fully commit to the role.

And in return you will receive:

• Competitive salary based on experience.
• Company Contributory Pension Scheme.

Doocey Group value a diverse workforce and welcome applications from all sections of the community, regardless of any protected characteristics.