Payroll Officer

Payrolljobsboard

South Yorkshire

GBP 40,000 - 60,000

Job description

Job summary

The responsibility covers all aspects of Payroll including the calculation of remuneration in line with relative Terms and Conditions whilst adhering to statutory regulations in respect of PAYE, National Insurance, SSP, SMP etc., the Trust’s Standing Financial Instructions (SFI’s) and Payroll Procedures.
To be responsible for the accurate and timely checking of Payroll Input for all aspects of the East Midlands Ambulance Service Payroll.
To provide information to internal and external agencies whilst maintaining confidentiality and not breaching the new GDPR Regulations.
To assist with the supervision and training of junior members of the Team and the day to day running of the Department.
To undertake ad hoc duties as and when requested by senior members of the Team to assist with monthly payroll processing.
To respond to either written or verbal enquiries relating to Pay for the section allocated, with emphasis on providing a customer focused and professional service to the employees of the Trust.

Main duties of the job

The nature of the work in this fast paced environment can be demanding and the ability to manage own workload and prioritise work is essential to ensure accurate payment of remuneration to a section of Payroll within strict deadlines.
To be responsible for the accurate and timely production of an allocated section of Payroll for East Midlands Ambulance Service.
To be responsible for the audit checking of work of junior members of the team, providing feedback and guidance.
To work alongside senior members of the team undertaking ad hoc duties as and when required to assist with monthly payroll processing.
To provide assistance with cover, to ensure Departmental standards are maintained and all targets/deadlines are achieved
To carry out complex calculations to resolve any under or overpayments and to adhere to the relevant departmental procedures surrounding payment recovery and advances.
To apply NHS Pension and Local Pension Scheme regulations ensuring that contribution rates are correctly applied and that contributions balance to pensionable pay.
On output to check computer generated reports to analyse gross to net pay in accordance with Payroll and Statutory Legislation.
To assist on the monitoring of payroll exceptions and excessive payments and to ensure that they are consistent with guidelines and within pre-determined limits

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire’s biggest employers.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

Job description

Job responsibilities

To plan, organise and prepare workload to ensure accurate payment of remuneration to a section of Payroll within strict deadlines.
To be responsible for the audit checking of work of junior members of the team, providing feedback and guidance.
To assist with the training of junior members of the team
To have a high level of knowledge of Statutory Legislation to enable you to apply and reconcile statutory deductions such as national Insurance, Income Tax, SSP, SMP, SAP, SPP and ShPP.
To have extensive knowledge of both current and past Terms and Conditions, as they apply, to all aspects of Payroll.
To respond to either written or verbal enquiries relating to Pay for the section allocated, with emphasis on providing a customer focused and professional service to the employees of the Trust.
To liaise with, and respond to, correspondence from statutory bodies and other external agencies on all matters relating to remuneration, ensuring that the information supplied is accurate and timely and within boundaries of the new GDPR Regulations.
To work alongside senior members of the team undertaking ad hoc duties as and when required to assist with monthly payroll processing.
To provide assistance with cover, to all manner of Payroll staff to ensure Departmental standards are maintained and all targets/deadlines are achieved
To interpret and process prime documentation and analyse the outcome within set procedures and identify any errors. To resolve any faults that have been highlighted as a result of this process.
To carry out complex calculations to resolve any under or overpayments and to adhere to the relevant departmental procedures surrounding payment recovery and advances.
To apply NHS Pension and Local Pension Scheme regulations ensuring that contribution rates are correctly applied and that contributions balance to pensionable pay.
On output to check computer generated reports to analyse gross to net pay in accordance with Payroll and Statutory Legislation.
To assist on the monitoring of payroll exceptions and excessive payments and to ensure that they are consistent with guidelines and within pre-determined limits
Knowledge of Payroll procedures and agreement acquired through CIPP Foundation Certificate in Payroll Administration (NVQ Level 3) or equivalent experience
To have extensive Payroll experience, within the NHS
To have widespread knowledge of the computerised payroll system ESR, within the NHS
Maths and English GCSE or equivalent required.
In-depth knowledge of Statutory Legislation
To have working knowledge of the new GDPR Regulations.
Have a higher level of both numerical and analytical skills.
A higher level of computer literacy
Have the ability to plan, organise and prioritise workload, to work independently and collectively, and to meet strict deadlines

Please note that this post does not meet the pay level required for a Skilled worker visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa.

Person Specification

Qualifications

Essential

CIPP Foundation Certificate in Payroll Administration (NVQ Level 3) or equivalent experience and knowledge
Maths and English GCSE or equivalent required.
ECDL or equivalent knowledge of computer applications

Experience

Essential

Experience in an NHS Payroll environment in a similar role within a large organisation
Previous supervisory experience in a similar role within the NHS
To be able to audit check work of junior members of the team, providing feedback and guidance.

Knowledge

Essential

In-depth knowledge of National and Local Terms and Conditions in relation to Payroll
In-depth knowledge of ESR
To have a working knowledge of the GDPR Regulations

Skills

Essential

Excellent level of numerical and analytical skills
To be computer literate with a good working knowledge of Microsoft packages
Able to work to a high standard with a high degree of accuracy
Ability to work under pressure, to prioritise and work to tight deadlines, ensuring competing demands are met
Be a team player, with a flexible and adaptable attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.