Payroll Officer

Job Title: Payroll Clerk / Payroll & Bookkeeping Assistant

Location: Kingston Upon Thames

Salary: £30,000 - £35,000 per annum (pro-rata for part-time)

Position Type: Full-Time / Part-Time (Flexible Hours)

Company Overview: We are a well-established accountancy firm based in Kingston Upon Thames, known for providing a comprehensive range of financial services to a diverse portfolio of clients. Our firm prides itself on delivering exceptional service, tailored to meet the unique needs of each client. We are currently seeking a dedicated and detail-oriented Payroll Clerk who can manage payroll for clients. For candidates interested in a full-time role, there is an opportunity to take on additional bookkeeping and accounting responsibilities.

Key Responsibilities:

Payroll Management (Primary Focus):

1. Processing Payroll: Accurately process payroll for clients on a weekly, bi-weekly, or monthly basis, ensuring compliance with all statutory requirements.
2. Compliance: Ensure all payroll activities comply with relevant legislation, including PAYE, National Insurance, and pension auto-enrolment.
3. RTI Submissions: Manage Real Time Information (RTI) submissions to HMRC, ensuring all deadlines are met.
4. Client Communication: Liaise with clients to gather necessary payroll information, resolve queries, and provide timely updates on payroll matters.
5. Pension Contributions: Manage pension contributions and ensure compliance with auto-enrolment regulations.
6. Payroll Reporting: Prepare and distribute payroll reports to clients, including payslips, P60s, and P45s.

Bookkeeping & Accounts (Full-Time Role):

1. Bookkeeping: Maintain accurate financial records for clients, including managing accounts payable and receivable, bank reconciliations, and VAT returns.
2. Account Preparation: Assist with the preparation of management accounts and financial statements.
3. Client Support: Provide support to clients on bookkeeping matters, helping them understand their financial position and offering advice on best practices.
4. Software Proficiency: Utilize accounting software (e.g., Xero, QuickBooks, Sage) to manage bookkeeping and payroll tasks efficiently.

Skills and Experience Required:

1. Payroll Experience: Minimum 2 years of experience in payroll processing, ideally within an accountancy firm or bureau environment.
2. Bookkeeping Skills: For full-time candidates, prior experience in bookkeeping and accounts preparation is essential.
3. Attention to Detail: High level of accuracy and attention to detail in handling payroll and financial records.
4. Communication: Excellent verbal and written communication skills, with the ability to build strong relationships with clients.
5. Technical Proficiency: Proficient in payroll software (e.g., Sage Payroll, BrightPay) and accounting software (e.g., Xero, QuickBooks, Sage).
6. Time Management: Strong organizational skills with the ability to manage multiple tasks and meet deadlines.

Qualifications:

1. Payroll Certification: Relevant payroll qualifications (e.g., CIPP) are desirable but not essential.
2. Bookkeeping Certification: AAT qualification or equivalent experience in bookkeeping is preferred for full-time candidates.

Benefits:

1. Competitive salary of £30,000 - £35,000 (pro-rata for part-time).
2. Flexible working hours with the option to work part-time or full-time.
3. Opportunities for professional development and training.
4. Friendly and supportive working environment.