Payroll Officer

The role is to provide a comprehensive payroll administration service to both substantive and bank staff processing a monthly payroll. The post holder may also take on additional support duties to rest of Finance team.

This is an office-based role, currently in Downton but due to move to central Salisbury 2024. Typical office hours are 9am – 5pm, although some flexibility can be offered, over both days and hours.

Main duties of the job

• Process monthly payroll for substantive staff, liaising with HR for any changes and updates, including processing starters and leavers in timely manner, including adding or deleting from SAGE payroll system.
• Calculate and process all statutory payroll deductions, including PAYE, Employer and Employee NICs
• Undertake monthly RTI submissions to HMRC
• Collate weekly and monthly bank staff timesheets, checking any anomalies or issues requiring clarity with Clinic Managers
• Collate all P11D and P60 reporting.
• Process all pension automatic enrolments and opt outs, coordinating with both Pension Provider and HR team.
• Issue P45 to leavers and send hard copy direct to individuals home address.
• Upload all pay slips to SAGE by 28th each month and act as contact point for any staff queries (via email or telephone)
• Collate and process staff expense claims
• Produce routine and ad hoc payroll reports for Head of Finance and HR Manager
• In conjunction with HR team, process any company sick pay or SSP payments
• Manage the process of SMP, working with HR team
• Process any ad hoc payroll processes including court orders, student loan repayments.

About us

Regent’s Park Healthcare (RPH) is a privately owned healthcare group comprising visionary companies focused on delivering world-class standards of healthcare and making societal impact. The company is headquartered in Salisbury, Wiltshire and provides healthcare services across the United Kingdom, specializing in the management of cardiovascular disease. RPH has heart clinics in Cambridge, Bournemouth, Poole and Plymouth.

Job description

Job responsibilities

In no particular order, the responsibilities and duties are outlined below:

• Process monthly payroll for substantive staff, liaising with HR for any changes and updates, including processing starters and leavers in timely manner, including adding or deleting from SAGE payroll system.
• Calculate and process all statutory payroll deductions, including PAYE, Employer and Employee NICs and ensure these are included in any final payroll calculations and applied as required.
• Undertake monthly RTI submissions to HMRC, ensuring data is correct at time of posting.
• Collate weekly and monthly bank staff timesheets, checking any anomalies or issues requiring clarity with Clinic Managers to ensure bank staff are paid in timely manner as part of monthly payroll procedures.
• Collate all P11D and P60 reporting, ensuring the resulting documents are supplied or made accessible to individuals in timely manner via on line SAGE portal.
• Process all pension automatic enrolments and opt outs, coordinating with both Pension Provider and HR team to meet company obligations under statutory pension automatic enrolment. Submit monthly individual and company pension contributions via secure portal direct to pension provider.
• Issue P45 to leavers and send hard copy direct to individuals home address.
• Upload all payslips to SAGE by 28th each month and act as contact point for any staff queries (via email or telephone) regarding access to the portal or how pay has been calculated, including any tax code changes applied.
• Collate and process staff expense claims submitted via email or online, ensuring the payments are processed in next available pay run following correct authorisations from line managers using company expenses templates.
• Produce monthly payroll summary reports for inclusion into accounting files, ensuring all payments have correct journal codes applied.
• Produce routine and ad hoc payroll reports for Head of Finance and HR Manager on payroll elements applied for management information.
• In conjunction with HR team, process any company sick pay or SSP payments based on individual eligibility and attendance records.
• Manage the process of SMP, working with HR team on eligibility and entitlements and duration of maternity leave and pay.
• Process any ad hoc payroll processes including court orders, student loan repayments.
• Provide ad hoc support to finance colleagues.

Person Specification

Experience

Essential

• 3 year’s payroll experience dealing with PAYE, NI, P60, P45, P11D and Pension Automatic Enrolment

Desirable

• NHS experience ideal but not essential.
• Familiarity with SAGE Payroll software
• Previous experience of working with HRIS, ideally Bright HR

Qualifications

Essential

• Numerate with GCSE Maths at Level 4 or above

Desirable

• Qualified through CIPP – Payroll Technician Certificate (Level 3)