Payroll Manager

Vacancy Name
Payroll Manager

Vacancy No
VN1101

Employment Type
Permanent

Duration
N/A

Location City
Cardiff

Location Country
United Kingdom

Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy.
Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms.
Our regional offices of over 2500 colleagues operate collaboratively, combining collective expertise to maximise potential.
As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.

Description
The role of the Payroll Manager is to oversee and manage client payrolls, ensuring accuracy, compliance, and exceptional client service. As the Payroll Manager, you will maintain high departmental standards while balancing responsibilities between producing top-tier client files and overseeing the development of other team members. This role is ideal for a highly organised, quality-focused individual with a strong ability to meet deadlines and foster a collaborative team environment.

Key Responsibilities

1. Manage the entire payroll process for a broad client base, ensuring accuracy, compliance, and timely delivery.
2. Prepare and submit RTI returns, CIS deductions, and end-of-year returns, including forms P11D and Class 1A NIC calculations.
3. Oversee the production of payroll outputs, such as payslips, pension uploads, and payment reports for clients and third-party entities.
4. Handle auto-enrolment setup, calculations, and submissions, ensuring compliance with pension regulations.
5. Maintain detailed payroll records and implement a robust document control system to ensure accuracy and a full audit trail.
6. Resolve client payroll queries efficiently and maintain strong, lasting client relationships.
7. Provide training, mentorship, and support to junior team members, fostering their development and reviewing their work to ensure quality standards are met.
8. Work with the Hub Payroll Manager to introduce new payroll systems and procedures, ensuring smooth team adaptation.
9. Stay informed about current payroll legislation, tax laws, and compliance requirements, applying this knowledge to improve processes.
10. Prepare month-end journals and reports as needed for posting and audit purposes.
11. Represent the organisation professionally at offsite client meetings, networking events, and training courses.
12. Monitor the team's client payrolls to ensure timely and accurate processing, addressing issues as they arise.
13. Oversee new client setup and ensure all payroll requirements are met before handing over to the Senior Administrator.

Key Requirements

1. Demonstrated experience in end-to-end payroll management, preferably in a client-facing or practice environment.
2. A CIPP (Chartered Institute of Payroll Professionals) qualification, or an equivalent industry-recognized payroll certification, demonstrating expertise in payroll and its associated regulations.
3. Proficiency in payroll software (e.g., BrightPay) and Microsoft Office Suite, including Word and Excel.
4. Strong focus on accuracy with a keen eye for detail while ensuring tasks are completed efficiently. Capable of handling a high volume of payroll data while meeting deadlines and maintaining quality standards.

Additional Requirements

1. In-depth Knowledge of HMRC Legislation & Pension Auto Enrolment: Comprehensive understanding of current HMRC tax legislation, pension auto enrolment, and other statutory regulations.
2. High levels of accuracy and attention to detail, with strong numerical skills.
3. Excellent communication skills, both verbal and written.
4. Proven ability to manage and mentor a team while meeting deadlines in a fast-paced environment.

Model
Hybrid

Salary
Competitive

Benefits

1. Company Pension Scheme
2. 25 days of annual leave + bank holidays
3. Additional annual leave days from certain levels of seniority
4. Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
5. Business closure over Christmas*
6. Life Assurance x4 annual salary
7. Enhanced family leave policies
8. Enhanced Company Sick Pay
9. Employee Assistance Programme - 24/7 support, free and confidential
10. Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

1. PMI single or family
2. Critical Illness Cover
3. Cash plan
4. Cycle to work
5. Eye care
6. Dental

*subject to exceptions and business needs