Payroll Assistant Part-Time

The Office Group; London; On-site; GBP 30,000 - 50,000; Part time

Job description

The company

At Fora, we’re fueled by a desire to enhance the way people work. We’re here for the progressives, the forward thinkers, the status quo-challengers, the creators and the innovators. With signature hospitality, a like-minded community of members and a re-energising wellness experience, Fora takes the grind out of daily work-life, so members can focus on what’s important – working productively, healthily and happily.

Our journey began over 20 years ago, when we opened our first location on London’s City Road. Since then, our collection has grown to over 60 distinctive workspaces across London, the UK and Germany, totaling 3.2 million sq ft of real estate. And in the last two decades we’ve welcomed nearly 30,000 members through our doors and boast market-leading retention rates.

As a trusted workspace provider for teams of all sizes, from established brands to new ventures, our uniquely designed, flexible office spaces come with a range of exceptional on-site amenities and a dedicated Member Experience team to take care of all the day-to-day details. Ocado, The British Fashion Council and Pangaia are just some of the businesses who call a Fora workspace home.

Fora is part of The Office Group, backed by Blackstone and Brockton Capital. We have ambitious plans to expand our collection of workspaces in the future, pioneering industry change through our conscious design and construction practices, and creating workspaces that empower our members to work in their own unique way.

The Role

The Payroll assistant will be involved in all aspects of payroll processing for approx. 700 employees across 6 payrolls. This position is 3 days in the office (22 hours per week).

You will have a good understanding of payroll and tax legislation, the ability to multitask and prioritise in a fast-paced environment to ensure deadlines are met. You will be working closely with the payroll manager and people team to ensure all administration and payroll changes are processed each month.

This role would suit someone who is comfortable dealing with various stakeholders both internally and externally including our payroll, pension and benefits providers and HMRC.

You will have excellent attention to detail, strong numerical skills, and be flexible whilst ensuring all deadlines are met. You will need experience of dealing with an external payroll outsourced provider within a similar role and good knowledge of the end-to-end payroll and benefit process.

Payroll

• Assist with all aspects of UK payroll processing for approx. 650 employees across 5 payrolls.
• Liaise with ADP our outsourced payroll provider.
• Process all statutory payments and carry out manual calculations if needed.
• Experience of dealing with season ticket loans, cycle to work and AEO.
• Collect and process all variable pay items (commission, overtime, expenses etc.).
• Ensure employees are enrolled into pension as appropriate and all changes are captured in the payroll.
• Ensure monthly pension contributions are paid over to meet pension regulators' deadlines for 2 pension schemes.
• Understanding of calculation of statutory payments such as SSP, SMP and SPP.
• Support with year-end process including producing P11D's, P60's.
• Assist with the German payroll preparation for 40 employees when required (Training will be provided).
• Liaise with HR business partner in Germany to ensure all changes are captured and transferred to Celergo.

Reporting

• Assist with journal preparation for monthly payroll journals.
• Answer and prepare ad hoc salary data requests from the wider finance team.
• Prepare and submit employee reports as required.
• Support with ensuring that all payroll and tax queries are answered in a timely manner.
• Liaise with HMRC to ensure all enquiries are answered.
• Communicate with the various benefits providers to update starters and leavers as appropriate.
• Ensure pension providers are updated with all employee data changes on a monthly basis.

Skills and Knowledge

• At least 2+ years experience processing monthly UK payroll.
• Good understanding of UK PAYE legislation, RTI and pension auto enrolment.
• Experience working with payroll systems - Previous experience of ADP iHCM / Celergo or ADP multi-country an advantage.
• Excellent knowledge of Microsoft Excel including V lookups is essential.
• Ability to respond in a clear professional manner to any queries.
• Understanding of benefits reporting is desirable.

At The Office Group, we know that work isn’t just about working. We offer all of our employers a fantastic range of benefits, including:

• Flexible working hours
• Hybrid working
• 28 days annual leave
• Birthday Leave
• 2 weeks work from anywhere
• Annual leave purchase scheme
• Healthshield
• Study support
• 5% Pension scheme
• Life Assurance
• Discounted Gym membership
• Season Ticket Loan
• Cycle to Work Scheme
• 25% Discount at Fora Cafes