Payroll Assistant

Payroll Assistant

Sevenoaks, Kent

£30,000-£32,000 pro rata based on 37.5 hours per week

Permanent Part-Time

22.5 hours per week

Benefits:

1. 28 days holiday (Pro rata for part time roles)
2. 2 days additional holiday after 3 years' service
3. Birthdays off after first complete year of service
4. Generous staff discount
5. Company pension
6. Free on-site parking

Are you highly organised and detail-orientated? Do you have Purchase and Sales Ledger experience? Our client is looking for a part-time Payroll Assistant to manage payroll processes and support the accounts' function. You will be running all aspects of payroll for between (Apply online only) employees along with ensuring the accuracy and efficiency of the client's financial operations.

1. A full UK driving licence and access to your own vehicle is essential
2. A minimum of 3 years' payroll experience, ideally in a retail sales/commercial context
3. Experience in a similar part-time role or within a small to medium-sized business
4. Proven experience in payroll administration and purchase ledger/accounts payable roles
5. Knowledge of HMRC payroll tools, processes and UK payroll legislation, including pensions and statutory deductions
6. Proficiency in accounting and payroll software (eg. Sage, Xero or similar)
7. Strong numerical and analytical skills with high attention to detail
8. Must be able to use MS Excel to an intermediate level of competence
9. Excellent organizational and time-management abilities
10. Ability to work independently and as part of a team
11. Strong interpersonal and communication skills (both written and verbal)
12. Ability to work in a fast-paced environment and show take the initiative
13. A highly skilled communicator

1. Payroll Administration:
   Process and manage end-to-end monthly payroll for employees (hourly and salaried), ensuring compliance with UK legislation, including tax codes, pensions, and statutory deductions (PAYE, NI, etc.)
   Processing holiday, SSP, SMP, SPP payments and statutory deductions
   Maintain and update employee payroll records, including starters, leavers, and any adjustments
   Liaise with HMRC regarding payroll submissions, tax codes and queries as well as year end procedures
   Complete ONS Survey requests
   Prepare and distribute payslips, P60s and P45s in a timely manner
   Oversee the company timekeeping clocking system and holiday portal (RotaCloud)
   Ensure the company pension scheme is up to date with contributions and members
   Address payroll-related queries from employees and management
   Produce relevant management information and reports as required
   Co-operate with HR Team to ensure Employee Life Cycle (ELC) procedures are properly
   Work with external auditors to meet their requirements
   Relevant filing as required.
2. Purchase and Sales Ledger:
   Process supplier invoices, ensuring accurate coding and matching to purchase orders
   Reconcile supplier statements and resolve discrepancies
   Recording, tracking, and managing customer invoices, payments, credit sales, and outstanding balances to ensure accurate financial reporting and cash flow management
   Monitor the purchase ledger inbox, responding to queries and requests from suppliers.