Payroll and Benefits Specialist

Kenny Recruit are looking for a part time Payroll and Benefits Specialist to join a client of theirs who globally produce and sell a wellness product. You will be responsible for the administration of payroll and benefits for the UK and European staff members. Ensuring that our client is compliant with employment law as well as optimising payroll processes to meet our growing client’s needs will be part of your role. You will need to have previous experience and understanding of UK payroll regulations as well as benefit schemes and tax compliance. You will need to have strong attention to detail, be able to use Excel and be solution focused.

This role is for 20 hours a week, you can work remotely or on a hybrid basis. If you are working remotely then you will need to go to the office at least once a month. The office is West London.

Pay: £30,000 - £40,000 per annum (FTE & dependant on experience)
Location: West London (can be remote or 1 day a week from the office)
Working Hours: 9am - 5:30pm (20 hours a week. Ideally, across 5 days)

Responsibilities:

1. Payroll Administration:
   1. Process the payroll for employees across applicable countries, ensuring timely and accurate payments.
   2. Liaise with local payroll providers to ensure compliance with country-specific labour laws, tax regulations, and social security contributions.
   3. Prepare and review payroll reports, ensuring accuracy in salary, overtime, tax deductions, benefits, and other payments.
   4. Address payroll-related inquiries from employees, providing clear explanations of deductions, tax codes, and wage calculations.
   5. Ensure compliance with applicable local labour laws, including minimum wage, overtime, and holiday entitlements.
2. Benefits Administration:
   1. Complete the administration of employee benefits programs, such as healthcare, pensions, and other statutory benefits in different countries.
   2. Collaborate with HR and external benefits providers to maintain and update benefits packages.
   3. Ensure compliance with local jurisdiction benefits regulations and with the company benefit broker coordinate annual renewals for healthcare, pensions, and other programs as required.
   4. Assist the HR Director and Finance Director with the company benefits programs to meet the needs of a diverse and distributed workforce.
3. Compliance and Reporting:
   1. Ensure payroll and benefits administration follows applicable local regulations, including tax laws and social security systems.
   2. Maintain accurate employee payroll records, including contracts, salary adjustments, and benefits elections.
   3. Assist with monthly finance payroll filings and year-end tax and audit activities, providing reports and data as needed.
   4. Stay updated on legislative changes in payroll and benefits across applicable countries and recommend necessary updates to processes or policies.
4. Process Improvement:
   1. Continuously review payroll and benefits processes to improve efficiency and accuracy.
   2. Identify areas for automation and work with the payroll system providers or internal IT team to implement improvements.
   3. Proactively seek feedback from employees and stakeholders to enhance the payroll and benefits experience.
5. Cross-functional Collaboration:
   1. Partner with HR, finance, and external vendors to ensure smooth payroll operations and benefits administration across all payroll countries.
   2. Support HR in employee onboarding, ensuring accurate setup of new hires in the payroll systems.
   3. Work with finance teams and execute to ensure proper accounting and reconciliation of payroll data.

Requirements:

1. 3+ years of experience in payroll and benefits administration.
2. Proven experience administration of payroll in UK and other European countries.
3. Good knowledge of local labour laws, tax regulations, and benefits administration.
4. Proficiency in payroll software and systems (e.g., ADP, BambooHR, SAP).
5. Strong analytical and problem-solving skills.
6. Excellent attention to detail and organizational abilities.
7. Strong communication skills to liaise with cross-functional teams and external vendors.
8. Ability to manage sensitive and confidential information with discretion.
9. Experience in a multinational organization.
10. Familiarity with HRIS systems and tax compliance software.

Next Steps…
Shortlisted candidates will obviously be contacted for this specific role and if you haven't heard from us within a week, please assume you have been unsuccessful on this occasion. We'd love to give feedback to every applicant but due to the sheer volume of applications we receive, unfortunately this just isn't possible. We will keep your CV on file to contact you with regards to future roles and any other advice to help you. Alternatively, feel free to contact us for a chat.