Payroll & Accounts Administrator

This office based temporary Accounts Assistant is responsible for providing support to the finance department, ensuring the smooth running of accounting operations. This role involves maintaining accurate financial records and processing invoices. In this position you need to be detail oriented, organised and able to manage multiple financial tasks efficiently.

Key Responsibilities

1. Generate and send customer invoices from Sage and SimPRO
2. Print credit card statements, allocate receipts, and record in Sage
3. Enter and process consumable orders in Sage, and place stock orders
4. File and archive company documents
5. Create customer and supplier accounts in Sage and SimPRO
6. Request supplier statements and process payments
7. Enter supplier invoices into SimPRO and transfer to Sage
8. Handle office calls and take messages
9. Process weekly engineer payments and perform customer credit checks
10. Check and make credit card payments as needed
11. Run VAT return and ensure direct debit payments quarterly
12. Calculate and process staff payroll via Sage, including pension uploads monthly
13. Pay PAYE/NI to HMRC monthly
14. Invoice rental units, borough rates, and logistics monthly
15. Perform bank reconciliation, load invoices, and chase debts weekly
16. Close off RBS system and tidy Aged Creditors monthly
17. Ensure compliance with company health & safety procedures.

Key Accountabilities

1. Processing and accuracy of invoices/payments/bank reconciliations
2. Timeliness of payments
3. Bring in aged debtors
4. Accurate reporting

Key Skills/Experience
• Strong proficiency in accounting software and MS Outlook, Word, Excel
• Previous experience in a similar role (1-2 years experience)
• Understanding of financial regulations
• Ability to work independently and as part of a team
• Effective communication skills both written and verbal
• Strong organizational and time management skills
• Strong attention to detail and ability to work without supervision
• Detail orientated mindset
• Ability to meet deadlines
• Excellent communication and interpersonal skills
• A can-do attitude, flexible, reliable, and energetic
• Car driver, full clean UK licence required

Schedule

1. 3 days per week (Tuesday/Wednesday/Thursday)
2. Approx hours 09:00-15:00
3. Position office based

We Value
• Ability to be passionate, energetic, driven with a desire to succeed
• Adaptable to changing situations
• A positive attitude and enthusiasm
• The ability to communicate well at all levels
• Able to work autonomously and as a team player