Partner University Administration Officer

Salary for this Role:

From £34,500 per annum plus benefits, subject to skills and experience.

Job Title:

Partner University Administration Officer

Reports to:

Ruth Bird

Closing Date:

16/Jan/2025 23.59 GMT

Job Description:

Partner University Administration Officer – Maternity Cover

This is a full time role for a fixed-term of 11 months on Crick Terms and Conditions of Employment.

The Partner University Administration Officer role sits in the Crick’s Research Management Support (RMS) team and reports to the Partner University Liaison Manager. The post holder will work to support the activities associated with the university partnership with University College London (UCL), Imperial College London and King’s College London. In addition, s/he will work with other members of the RMS team and the wider operational teams across the Crick.

Purpose of the role

This is a key role providing administrative support for the RMS team but with a main focus on supporting the partnership activities associated with the three founding universities; King’s College London, University College London and Imperial College London.

Key responsibilities

To work flexibly as part of a small team supporting the Crick’s, this will include:

• Supporting the Partner University Liaison Manager in developing efficient and effective processes for the University Partnership activities.

• Helping to maintain accurate data and records for university attachment group leaders and joint appointments, including lab members.

• Supporting the administration of the University Affiliation Scheme for Crick Group Leaders.

• Managing the Partnership Networking Fund Call as required usually 2-3 times per year.

• Ensuring the visibility of university attachments is achieved internally and externally (websites), including collecting data for new attachments.

• Supporting the pastoral care and structured review points for university attachment holders, including organising and attending; welcome meetings, regular check-in meetings and exit meetings.

• Assisting with the website maintenance for the University Partnership pages (external and internal).

• Supporting agenda planning and minute taking, including acting as Secretary to the monthly Partnership Managers meeting.

• Assisting with the administration of the University & Academic Partnership Committee (UAPC) as required.

• Arranging meetings and taking notes/minutes as required for the Partner University Liaison Manager.

Provide administrative support within the RMS team, including:

• Provide support for the Group Leader Recruitment processes, including; management of the application process, assisting with the administration of committee meetings, including diary invites, room bookings, agenda preparation and the drafting of minutes.

• Assisting with visits and tours as required.

• Ordering and monitoring of stationery.

• Supporting the monthly RMS team meetings.

• General administrative support to members of the RMS team.

Provide cover for the PAs to the Crick’s senior leadership team:

• Providing temporary cover for the Directors’ PAs when they are on annual leave or away from the office for protracted periods.

Person Specification

The person appointed should embody and demonstrate the Crick’s core values: bold, open, collegial, in addition to the following:

Essential

• Educated to degree level or significant experience of working at a similar level.

Knowledge and Experience

• Experience of working in an academic environment.

• Experience of scientific administration and committee work.

• Significant experience of successfully operating in a sensitive/confidential environment.

• Experience of interpreting, evaluating, summarising and communicating data.

Skills and Capabilities

• Excellent interpersonal skills; ability to communicate well with people at all levels of seniority.

• Confident, flexible and diplomatic.

• Excellent organisational, time management and administrative skills.

• Excellent written and oral communication skills.

• Excellent attention to detail.

• Good knowledge of using computers and database software packages.

• Project management skills.

• Ability to work under pressure and meet deadlines.

• Ability to work under own initiative and as part of a team.

Desirable

• Project Management qualification.

• Degree in Biomedical Sciences.

Equality, Diversity & Inclusion:

We welcome applications from all backgrounds. We are committed to providing equal employment opportunities, regardless of ethnicity, nationality, gender, sexual orientation, gender identity, religion, pregnancy, age, disability, or civil partnership, marital or family status. We particularly welcome applications from people who are Minority Ethnic as they are currently underrepresented in the Crick at this level.

Diversity is essential to excellence in scientific endeavour. It increases breadth and perspective, leading to more innovation and creativity. We want the Crick to be a place where everyone feels valued and where diversity is celebrated and seen as part of the foundation for our Institute’s success.

The Crick is committed to creating equality of opportunity and promoting diversity and inclusivity. We all share in the responsibility to actively promote dignity, respect, inclusivity and equal treatment and it is our aim to ensure that these principles are reflected and implemented in all strategies, policies and practices.