Part Time Office Administrator/Receptionist

Who We Are

The Prax Group is a British multinational independent production, refining, storage, distribution and sales conglomerate dealing in crude oil, petroleum products and biofuels, headquartered in Weybridge, Surrey. Our mission is to conduct business responsibly, placing excellence, integrity, and philanthropy at the heart of everything we do.

The Prax Group's core business is production, refining, logistics, and integrated supply and optimisation; our assets and investments complement and enhance these activities. The Group has over 1,500 employees in 6 offices across the world. The Group's downstream marketing and distribution businesses carry the Harvest Energy brand. Its midstream and upstream businesses, including production, refining, and blending, carry the Prax brand. The Group is collectively identified as the Prax Group.

To support our organisation, we are seeking an experienced Office Administrator/Receptionist for our prestigious London office on a part-time basis. Reporting to the Facilities Manager, the role will include daily setup and upkeep of the office allowing it to run smoothly and efficiently as well as assisting the employees.

The hours will be 8.30am - 2.00pm Monday to Friday.

Principal Responsibilities

Your role will include, but is not limited to:

1. Meeting & greeting external guests and visitors
2. Answering telephone calls, email queries and front door
3. Ensuring all meeting rooms are prepared to a high standard before meetings and left tidy afterwards
4. Assisting in preparing for meetings, video/audio conferences
5. Arranging refreshments and lunch for meetings
6. Supporting in organising events for the company
7. Checking kitchen provisions and ensuring that the weekly food delivery is ordered and unpacked
8. Ensuring that the reception area is left clean and tidy to a high standard each day
9. Dealing with any deliveries and couriers
10. Checking stationery stock and ordering as required, ensuring that cupboards are tidy
11. Changing copier toners when required and ordering replacements as needed
12. Shredding papers/documents if requested and emptying the shredder when full
13. Performing adhoc duties as required; supporting the facilities team, photocopying, binding, scanning and filing
14. Maintaining the kitchen, keeping it stocked, clean and in good working order
15. Creating new starters' key access cards & capturing staff pictures
16. Assisting with the arrangement of office maintenance/engineers
17. Managing stock deliveries - food, water, coffee, etc.
18. Completing office checks & audits daily
19. Distributing daily post - scanning & emailing to the correct department & stamping outgoing post
20. Maintaining the office register daily
21. Supporting with travel bookings, online ordering and credit card purchases when required
22. Working as a team with the Facilities group

It would be great if you had the following:

• Previous customer service experience
• Experience of working in a professional environment
• Strong team player willing to go above and lend a helping hand
• Ability to build effective relationships internally and externally

And possess these personal skills/attributes:

• Self-motivated and proactive
• Strong communication skills
• Confident organisational & time management skills
• Full working knowledge of Microsoft Office programmes including Excel
• Strong attention to detail
• Ability to remain composed and calm under pressure
• Ensure confidentiality at all times

You will be joining an established facilities team and may occasionally be required to cover colleagues based in our head office in Weybridge.